Business Administrator

Code Red Safety; La Porte (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

Code Red Safety in Texas is seeking an experienced administrative professional to support operations and customer interactions in a fast-paced environment.

You will handle calls, quotes, POs, scheduling, data entry, and coordination with vendors to ensure on-time project execution.

This role requires strong communication, organizational skills, and attention to detail; candidates should be proficient with Microsoft Office and able to work independently.

Qualifications

• High school diploma or equivalent.
• 2+ years of administrative, office, or customer service experience.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently while managing multiple priorities in a fast-paced environment.
• Strong attention to detail and accuracy.

Responsibilities

• Answer and direct incoming phone calls with strong customer service.
• Prepare customer quotes and proposals based on requests.
• Create, process, and track purchase orders (POs).
• Coordinate with vendors to obtain pricing, availability, and delivery info.
• Maintain project documentation and administrative records.
• Assist with scheduling, logistics, and turnaround project support.
• Enter and maintain accurate data in company systems.
• Monitor order status and follow up on quotes, POs, deliveries.
• Communicate with internal departments, customers, and vendors for timely execution.
• Assist with invoicing support, reporting, and other admin duties.
• Maintain confidentiality of company and customer information.
• Perform other duties as assigned.

Skills

Customer service

Organizational skills

Time management

Communication skills

Multitasking

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Qualifications

• Answer and direct incoming phone calls while providing exceptional customer service.
• Prepare customer quotes and proposals based on operational requests.
• Create, process, and track purchase orders (POs).
• Coordinate with vendors to obtain pricing, availability, and delivery information.
• Maintain project documentation, files, and administrative records.
• Assist with scheduling, logistics coordination, and turnaround project support.
• Enter and maintain accurate data within company systems.
• Monitor order status and follow up on outstanding quotes, POs, and deliveries.
• Communicate effectively with internal departments, customers, and vendors to ensure timely project execution.
• Assist with invoicing support, reporting, and other administrative functions as needed.
• Maintain confidentiality of company and customer information.
• Perform other duties as assigned.

Required

• High school diploma or equivalent.
• 2+ years of administrative, office, or customer service experience.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently while managing multiple priorities in a fast-paced environment.
• Strong attention to detail and accuracy.

Preferred

• Experience in industrial services, turnaround operations, logistics, or construction.
• Experience preparing customer quotes and processing purchase orders.
• Familiarity with ERP or purchasing systems.
• Knowledge of vendor coordination and project administration.

Knowledge, Skills, and Abilities

• Excellent customer service and interpersonal skills.
• Strong organizational and time management abilities.
• Ability to prioritize multiple tasks while meeting deadlines.
• Professional communication with employees, customers, and vendors.
• Ability to maintain accurate documentation and records.
• Team-oriented with a proactive, problem-solving mindset.

Physical Requirements

• Ability to sit for extended periods while working at a computer.
• Occasionally lift up to 20 pounds.
• Ability to work in an office environment with frequent interaction with employees, customers, and vendors.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.