Business Administrator -San Antonio

Vanguardele; San Antonio (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Job summary

Vanguardele in San Antonio is looking for a Business Administrator to support the Regional Business Unit Leader and ensure operational efficiency in a dynamic environment.

The ideal candidate will possess strong organizational skills and effective communication abilities. You will manage schedules, coordinate teams, and keep projects on track. Comprehensive benefits and a base salary ranging from $50,000 to $70,000 are offered.

Qualifications

• Strong organizational skills with high attention to detail.
• Clear and professional communication skills.
• Ability to manage multiple tasks and shifting priorities.

Responsibilities

• Provide day to day administrative support to the Business Unit Leader.
• Maintain accurate and organized records across internal systems.
• Coordinate communication and track action items for team alignment.

Skills

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Ability to manage multiple tasks

Education

Associate or Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

About The Role

We are seeking a proactive, detail oriented, and highly organized Business Administrator to support our Regional Business Unit Leader and their team in a fast paced construction company specializing in low voltage temperature controls installations for Building Management Systems.

This role is ideal for someone who thrives on keeping things organized, staying on top of details, and ensuring day to day operations run smoothly. You will play a key role in supporting internal operations, managing client communication, and helping the team stay aligned.

No prior construction experience is required. What matters most is a strong sense of ownership, reliability, and the ability to keep multiple moving pieces organized. You must be the "glue" for our core team in the Regional Business which includes a Regional Business Unit Leader, an Account Manager, and a Project Manager.

Key Result Areas (KRAs)

• Administrative and Operational Support: Provide day to day administrative support to the Business Unit Leader and core team, helping manage priorities, schedules, and follow ups to keep work moving efficiently.
• Data and Document Management: Maintain accurate and organized records across internal systems, including signed contracts, project status reports, project documentation, etc., ensuring information is easy to access by all internal stakeholders.
• Team Coordination and Communication: Keep teams aligned by coordinating communication, tracking action items, and ensuring updates are shared across stakeholders in a timely way.
• Support PM and BUL in daily manpower coordination when requested.
• Scheduling and Calendar Management: Manage calendars, coordinate meetings, and support logistics for internal and external engagements, including site visits and team activities that directly involve the core team.
• Process Support and Organization: Learn thoroughly and maintain consistent processes across the team, help identify gaps, and forward opportunities to improve how work is tracked and managed.
• Cross Functional Coordination: Collaborate with internal teams including Preconstruction, Finance, HR, IT, Fleet Management, and Operations to help keep workflows organized and deliverables on track.

Examples May Include

• BUL Credit Card Receipt Tracking
• Team Building Event Coordination
• Apparel Ordering
• Printing Documents for Field or signature
• Sharepoint Maintenance
• Making travel arrangements if needed
• Ordering and assembling Client Holiday Gifts

Jump in to support random tasks without being requested by core team. No task is too trivial.

Qualifications

• No prior experience required, we are willing train the right person
• Strong organizational skills with high attention to detail
• Clear and professional communication skills
• Ability to manage multiple tasks and shifting priorities
• Strong interpersonal skills and team oriented mindset
• Positive attitude, dependable, and willing to take ownership
• Proficiency in Microsoft Office Suite including Outlook, Excel, and Word
• Willingness to travel occasionally as needed

Preferred Qualifications

• Associate or Bachelor’s degree in Business Administration, Communications, or related field
• Prior experience in administrative support, coordination, or office operations
• Familiarity with CRM systems or internal tracking tools
• Exposure to construction or related industries is a plus but not required

Compensation and Benefits

• Base salary: $50,000 to $70,000, based on experience and capability
• Performance based bonus tied to key KPIs
• Comprehensive benefits including Health, Dental, and Vision insurance, 401(k), paid time off, and professional development

Why Join Us

Vanguard is a growth oriented electrical contractor with deep roots in New York City since 2007. We focus on low voltage temperature controls for Building Management Systems, delivering smart solutions across commercial and industrial projects. With over 350 employees across multiple regions, we continue to grow and are focused on building strong internal operations and a supportive team environment.

Core Values

• Excellence
• Surpassing Limits
• Cultivating Pioneers
• Organizational Health

What Do You Stand To Gain

Exposure to Leadership: Work closely with a Business Unit Leader and see how a growing operation runs day to day
Growth Opportunities: Build a foundation for roles in operations, project coordination, or business support