Business Administrator - Mount Vernon

Vanguard Maintenance and Electrical, Inc.; City of Mount Vernon (NY); Vor Ort; USD 50.000 - 70.000; Vollzeit

Benefits dieser Stelle

Health, Dental, and Vision insurance

401(k)

Paid time off

Professional development

Zusammenfassung

Vanguard Maintenance and Electrical, Inc. is seeking a proactive Business Administrator to support its Regional Business Unit Leader in Mount Vernon, NY. This role focuses on organizing internal operations, managing client communication, and ensuring the smooth running of day-to-day tasks.

No prior construction experience is necessary. Candidates should have a strong sense of ownership, reliability, and be well-organized. Competitive salary and comprehensive benefits are offered.

Qualifikationen

• No prior experience required, we are willing to train the right person.
• Positive attitude, dependable, and willing to take ownership.

Aufgaben

• Provide day-to-day administrative support to the Business Unit Leader.
• Maintain accurate and organized records across internal systems.
• Coordinate communication and track action items.
• Manage calendars and coordinate meetings.

Kenntnisse

Strong organizational skills with high attention to detail

Clear and professional communication skills

Ability to manage multiple tasks and shifting priorities

Proficiency in Microsoft Office Suite

Ausbildung

Associate or Bachelor’s degree in Business Administration or related field

Jobbeschreibung

About The Role

We are seeking a proactive, detail oriented, and highly organized Business Administrator to support our Regional Business Unit Leader and their team in a fast paced construction company specializing in low voltage temperature controls installations for Building Management Systems.

This role is ideal for someone who thrives on keeping things organized, staying on top of details, and ensuring day to day operations run smoothly. You will play a key role in supporting internal operations, managing client communication, and helping the team stay aligned.

No prior construction experience is required. What matters most is a strong sense of ownership, reliability, and the ability to keep multiple moving pieces organized. You must be the "glue" for our core team in the Regional Business which includes a Regional Business Unit Leader, an Account Manager, and a Project Manager.

Key Result Areas (KRAs)

• Administrative and Operational Support: Provide day to day administrative support to the Business Unit Leader and core team, helping manage priorities, schedules, and follow ups to keep work moving efficiently.
• Data and Document Management: Maintain accurate and organized records across internal systems, including signed contracts, project status reports, project documentation, etc., ensuring information is easy to access by all internal stakeholders.
• Team Coordination and Communication: Keep teams aligned by coordinating communication, tracking action items, and ensuring updates are shared across stakeholders in a timely way.
• Support PM and BUL in daily manpower coordination when requested.
• Scheduling and Calendar Management: Manage calendars, coordinate meetings, and support logistics for internal and external engagements, including site visits and team activities that directly involve the core team.
• Process Support and Organization: Learn thoroughly and maintain consistent processes across the team, help identify gaps, and forward opportunities to improve how work is tracked and managed.
• Cross Functional Coordination: Collaborate with internal teams including Preconstruction, Finance, HR, IT, Fleet Management, and Operations to help keep workflows organized and deliverables on track.

Examples May Include

• BUL Credit Card Receipt Tracking
• Team Building Event Coordination
• Apparel Ordering
• Printing Documents for Field or signature
• Sharepoint Maintenance
• Making travel arrangements if needed
• Ordering and assembling Client Holiday Gifts

Jump in to support random tasks without being requested by core team. No task is too trivial.

Qualifications

• No prior experience required, we are willing train the right person
• Strong organizational skills with high attention to detail
• Clear and professional communication skills
• Ability to manage multiple tasks and shifting priorities
• Strong interpersonal skills and team oriented mindset
• Positive attitude, dependable, and willing to take ownership
• Proficiency in Microsoft Office Suite including Outlook, Excel, and Word
• Willingness to travel occasionally as needed

Preferred Qualifications

• Associate or Bachelor’s degree in Business Administration, Communications, or related field
• Prior experience in administrative support, coordination, or office operations
• Familiarity with CRM systems or internal tracking tools
• Exposure to construction or related industries is a plus but not required

Compensation and Benefits

• Base salary: $50,000 to $70,000, based on experience and capability
• Performance based bonus tied to key KPIs
• Comprehensive benefits including Health, Dental, and Vision insurance, 401(k), paid time off, and professional development

Why Join Us

Vanguard is a growth oriented electrical contractor with deep roots in New York City since 2007. We focus on low voltage temperature controls for Building Management Systems, delivering smart solutions across commercial and industrial projects. With over 350 employees across multiple regions, we continue to grow and are focused on building strong internal operations and a supportive team environment.

Core Values

• Excellence
• Surpassing Limits
• Cultivating Pioneers
• Organizational Health

What Do You Stand To Gain

Exposure to Leadership: Work closely with a Business Unit Leader and see how a growing operation runs day to day
Growth Opportunities: Build a foundation for roles in operations, project coordination, or business support