Bus Parts & Inventory Coordinator

Lebanon Community School Corporation; Lebanon (IN); On-site; USD 32,000 - 42,000; Full time

Job summary

Lebanon Community School Corporation in Lebanon, IN, seeks a dedicated Transportation Shop support staff member to manage parts, inventory, work orders, maintenance records, scheduling, and related duties for the bus garage.

You will maintain inventory records, process invoices, coordinate vehicle service, and assist the Mechanic and Transportation Supervisor. Strong organizational skills and the ability to lift up to 50 pounds are required.

Qualifications

• High school diploma or equivalent.
• Clean driving record; Class B CDL preferred or willingness to obtain one.
• Computer skills: Google Workspace, Microsoft Office, email, internet, scanning, and printing.
• Ability to lift and place parts or boxes weighing up to 50 pounds on shelving at shoulder height.
• Ability to safely use stairs.
• Good written and verbal communication skills.
• Ability to work independently and maintain accurate records.

Responsibilities

• Order bus and vehicle repair parts following purchasing, quote, and bid requirements.
• Receive, organize, label, and stock parts in the appropriate locations.
• Maintain accurate electronic and physical inventory records.
• Perform an annual inventory reconciliation.
• Process and organize parts invoices and submit them to the Transportation Office for payment.
• Maintain files and records for the Transportation Shop.
• Enter and maintain information in maintenance software, including work orders, vehicle records, PM schedules, parts inventory, vendors and invoices, service records.
• Maintain the shared calendar for vehicle servicing and maintenance.
• Schedule vehicle and equipment service both on-site and off-site.
• Maintain and update vehicle diagnostic and maintenance software.
• Ensure maintenance records and software information remain accurate.
• Communicate with vendors regarding parts, repairs, and services.
• Assist the Mechanic and Transportation Supervisor with daily shop and office needs.
• Attend required meetings and training.
• Assist with emergency and inclement weather operations, including occasional evenings, weekends, or holidays.
• Perform other duties as assigned by the Mechanic or Transportation Supervisor.

Skills

Computer skills

Written & verbal communication

Recordkeeping

Lifting up to 50 pounds

Education

High school diploma or equivalent

Tools

Google Workspace

Microsoft Office

Email

Job description

Lebanon Community School Corporation in Lebanon, IN, seeks a dedicated Transportation Shop support staff member to manage parts, inventory, work orders, maintenance records, scheduling, and related duties for the bus garage.

You will maintain inventory records, process invoices, coordinate vehicle service, and assist the Mechanic and Transportation Supervisor. Strong organizational skills and the ability to lift up to 50 pounds are required.