Parts Clerk

Lebanon Community School Corporation; Lebanon (IN); On-site; USD 32,000 - 42,000; Full time

Job summary

Lebanon Community School Corporation in Lebanon, IN, seeks a dedicated Transportation Shop support staff member to manage parts, inventory, work orders, maintenance records, scheduling, and related duties for the bus garage.

You will maintain inventory records, process invoices, coordinate vehicle service, and assist the Mechanic and Transportation Supervisor. Strong organizational skills and the ability to lift up to 50 pounds are required.

Qualifications

• High school diploma or equivalent.
• Clean driving record; Class B CDL preferred or willingness to obtain one.
• Computer skills: Google Workspace, Microsoft Office, email, internet, scanning, and printing.
• Ability to lift and place parts or boxes weighing up to 50 pounds on shelving at shoulder height.
• Ability to safely use stairs.
• Good written and verbal communication skills.
• Ability to work independently and maintain accurate records.

Responsibilities

• Order bus and vehicle repair parts following purchasing, quote, and bid requirements.
• Receive, organize, label, and stock parts in the appropriate locations.
• Maintain accurate electronic and physical inventory records.
• Perform an annual inventory reconciliation.
• Process and organize parts invoices and submit them to the Transportation Office for payment.
• Maintain files and records for the Transportation Shop.
• Enter and maintain information in maintenance software, including work orders, vehicle records, PM schedules, parts inventory, vendors and invoices, service records.
• Maintain the shared calendar for vehicle servicing and maintenance.
• Schedule vehicle and equipment service both on-site and off-site.
• Maintain and update vehicle diagnostic and maintenance software.
• Ensure maintenance records and software information remain accurate.
• Communicate with vendors regarding parts, repairs, and services.
• Assist the Mechanic and Transportation Supervisor with daily shop and office needs.
• Attend required meetings and training.
• Assist with emergency and inclement weather operations, including occasional evenings, weekends, or holidays.
• Perform other duties as assigned by the Mechanic or Transportation Supervisor.

Skills

Computer skills

Written & verbal communication

Recordkeeping

Lifting up to 50 pounds

Education

High school diploma or equivalent

Tools

Google Workspace

Microsoft Office

Email

Job description

Job Goal:

To support the Transportation Department by managing parts, inventory, work orders, maintenance records, scheduling, and related duties for the bus garage.

Qualifications

• High school diploma or equivalent.
• Good driving record. Class B CDL preferred or willingness to obtain one.
• Must meet all required State and Federal regulations, including medical requirements, drug and alcohol testing, and required background checks.
• Basic to strong computer skills, including Google Workspace, Microsoft Office, email, internet, scanning, and printing.
• Ability to lift and place parts or boxes weighing up to 40 pounds on shelving at shoulder height.
• Ability to safely use stairs multiple times throughout the workday.
• Good written and verbal communication skills.
• Ability to work independently and maintain accurate records.

Essential Duties and Responsibilities

• Order bus and vehicle repair parts while following applicable purchasing, quote, and bid requirements.
• Receive, organize, label, and stock parts in the appropriate locations.
• Maintain accurate electronic and physical inventory records.
• Perform an annual inventory reconciliation.
• Process and organize parts invoices and submit them to the Transportation Office for payment.
• Maintain files and records for the Transportation Shop.
• Enter and maintain information in maintenance software, including:
  • Work orders
  • Vehicle records
  • Preventive maintenance schedules
  • Parts inventory
  • Vendors and invoices
  • Service records
• Maintain the shared calendar for vehicle servicing and maintenance.
• Schedule vehicle and equipment service both on-site and off-site.
• Maintain and update vehicle diagnostic and maintenance software.
• Ensure maintenance records and software information remain accurate and up to date.
• Communicate with vendors regarding parts, repairs, and services.
• Assist the Mechanic and Transportation Supervisor with daily shop and office needs.
• Attend required meetings and training.
• Assist with emergency and inclement weather operations, including occasional evenings, weekends, or holidays.
• Perform other duties as assigned by the Mechanic or Transportation Supervisor.

Other Requirements

• Must provide a reliable telephone number for after-hours, weekend, or holiday notifications.
• Must maintain a neat and professional appearance.
• Must be willing to work in a smoke-free environment.
• Must be willing to work a varied schedule when needed.
• Must be dependable, organized, detail-oriented, and able to prioritize multiple tasks.

Physical and Mental Efforts

• This position requires a high level of physical and mental endurance.
• Sitting in an office/garage environment, performing tasks on a computer or other technical devices.
• Frequent standing, particularly for sustained periods of time.
• Frequent walking, moving about on foot to accomplish tasks, particularly for long distances or moving from one part of the building to another.
• Constantly talking, expressing, or exchanging ideas to colleagues and/or students accurately, loudly, or quickly.
• Ability to hear and listen to detailed information through oral communication.
• Occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl.
• Must occasionally lift and/or move up to 50 pounds.
• Specific vision abilities required include close vision and distance vision.
• Ability to handle and balance multiple demands at the same time.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Jon Milleman, Ph.D.
Superintendent