Bulk Liquid Coordinator

Heaven Hill; Bardstown (KY); On-site; USD 52,000 - 62,000; Full time

Job summary

Heaven Hill is seeking a Bulk Liquid Coordinator in Bardstown, KY to coordinate bulk liquid operations, imports/exports, storage, and Harvest Room activities. The role interfaces with Customer Service, Shipping, freight forwarders, brokers, and production teams to ensure compliant and timely movement of bulk spirits.

You will manage orders, shipments, inventory, and documentation, and support process improvements, with a schedule of Monday–Friday, 6:30am–2:30pm at our Bardstown bottling facility.

Qualifications

• Coordinate bulk liquid, import/export, storage, and Harvest Room activities.
• Maintain accurate documentation and regulatory records.

Responsibilities

• Manage bulk liquid and case-goods customer orders, including inventory, barrel movements, documentation, billing support, and issue resolution.
• Coordinate domestic and international bulk shipments by tanker and railcar, with customers, brokers, freight partners, and internal teams.
• Maintain storage-tank, bulk, and transport inventory records; reconcile transactions and investigate discrepancies.
• Coordinate harvest room and loadout operations, including freight setup, shipment paperwork, and communication with warehouse and production teams.
• Prepare and maintain required regulatory, customs, TTB, and customer documentation and reports.
• Use IFS, BIC, and related systems to process, track, reconcile, and balance transactions across departments.
• Provide backup coverage, cross-train with team members, and support process improvements and departmental training.

Skills

Bulk liquid coordination

Logistics coordination

Documentation

Regulatory compliance

Cross-functional collaboration

Tools

IFS

BIC

Job description

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Bulk Liquid Coordinator

G&A Associate Bardstown, KY, US

4 days ago Requisition ID: 2207

This role is based at our Bardstown, KY Bottling facility. Schedule is Monday-Friday 6:30am-2:30pm.

What the Role Is

The Bulk Liquid Coordinator is responsible for coordinating bulk liquid, import, export, storage, and Harvest Room activities to ensure accurate, timely, and compliant movement of bulk spirits and related materials. This role coordinates bulk customer orders, import tanker and railcar transactions, storage-tank inventory, barrel movements, shipping and customs documentation, and related IFS/BIC transactions while coordinating across Customer Service, Shipping, Harvest Room, freight forwarders, customs brokers, and other partners.

How You Will Spend Your Time?

• Manage bulk liquid and case-goods customer orders, including inventory, barrel movements, documentation, billing support, and issue resolution.
• Coordinate domestic and international bulk shipments by tanker and railcar, working with customers, brokers, freight partners, and internal teams.
• Maintain accurate storage-tank, bulk, and transport inventory records; reconcile transactions and investigate discrepancies.
• Coordinate harvest room and loadout operations, including freight setup, shipment paperwork, and communication with warehouse and production teams.
• Prepare and maintain required regulatory, customs, TTB, and customer documentation and reports.
• Use IFS, BIC, and related systems to process, track, reconcile, and balance transactions across departments.
• Provide backup coverage, cross-train with team members, and support process improvements and departmental training.