Bulk Liquid Coordinator

Heaven Hill Brands; Bardstown (KY); On-site; USD 45,000 - 65,000; Full time

Job summary

Heaven Hill Brands in Bardstown, KY is seeking a Bulk Liquid Coordinator to manage bulk liquid operations, imports/exports, storage, and Harvest Room activities at the Bardstown bottling facility. You will coordinate orders, tanker and rail shipments, inventory, documentation, and cross-functional collaboration with Customer Service, Shipping, and production teams, ensuring compliance and timely processing.

Schedule is Monday-Friday, 6:30am-2:30pm.

Responsibilities

• Manage bulk liquid and case-goods customer orders, including inventory, barrel movements, documentation, billing support, and issue resolution.
• Coordinate domestic and international bulk shipments by tanker and railcar, working with customers, brokers, freight partners, and internal teams.
• Maintain accurate storage-tank, bulk, and transport inventory records; reconcile transactions and investigate discrepancies.
• Coordinate harvest room and loadout operations, including freight setup, shipment paperwork, and communication with warehouse and production teams.
• Prepare and maintain required regulatory, customs, TTB, and customer documentation and reports.
• Use IFS, BIC, and related systems to process, track, reconcile, and balance transactions across departments.
• Provide backup coverage, cross-train with team members, and support process improvements and departmental training.

Job description

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Bulk Liquid Coordinator

G&A Associate Bardstown, KY, US

This role is based at our Bardstown, KY Bottling facility. Schedule is Monday-Friday 6:30am-2:30pm.

What the Role Is

The Bulk Liquid Coordinator is responsible for coordinating bulk liquid, import, export, storage, and Harvest Room activities to ensure accurate, timely, and compliant movement of bulk spirits and related materials. This role coordinates bulk customer orders, import tanker and railcar transactions, storage-tank inventory, barrel movements, shipping and customs documentation, and related IFS/BIC transactions while coordinating across Customer Service, Shipping, Harvest Room, freight forwarders, customs brokers, and other partners.

How You Will Spend Your Time?

• Manage bulk liquid and case-goods customer orders, including inventory, barrel movements, documentation, billing support, and issue resolution.
• Coordinate domestic and international bulk shipments by tanker and railcar, working with customers, brokers, freight partners, and internal teams.
• Maintain accurate storage-tank, bulk, and transport inventory records; reconcile transactions and investigate discrepancies.
• Coordinate harvest room and loadout operations, including freight setup, shipment paperwork, and communication with warehouse and production teams.
• Prepare and maintain required regulatory, customs, TTB, and customer documentation and reports.
• Use IFS, BIC, and related systems to process, track, reconcile, and balance transactions across departments.
• Provide backup coverage, cross-train with team members, and support process improvements and departmental training.