Building Systems & Infrastructure Coordinator - State Program Administrator Senior

APPA - Leadership in Educational Facilities; Saint Paul (MN); On-site; USD 65,000 - 90,000; Full time

Job summary

The Minnesota Department of Health is seeking a Facilities Programs Administrator to lead maintenance, repairs, and upgrades across state buildings in Saint Paul. You will coordinate projects, monitor budgets, and ensure timely completion while aligning with safety standards.

You will work with HVAC, electrical, plumbing, and building automation teams, optimize space use, and prepare progress reports for stakeholders.

Qualifications

• Two years of experience in facility operations, building systems, maintenance, construction projects, or similar activities.
• Three of the following: HVAC, electrical, plumbing, or building automation.
• Experience with maintenance programs, inspections, or construction projects.
• Experience with facility management software and reporting.

Responsibilities

• Manage and coordinate maintenance, repairs, and building upgrades to meet goals, on time and within budget.
• Monitor building systems (HVAC, plumbing, electrical) to ensure functionality and prevent problems.
• Assess space usage and workflows to improve efficiency and space utilization.
• Ensure safety codes and regulations through regular checks with inspectors.
• Prepare reports and updates on progress, issues, and results for the team and stakeholders.

Skills

Facility operations

Maintenance programs

Building inspections

Construction support

Facility management software

Work order systems

Tools

Work order systems

Job description

Join our Facilities Management team as a Facilities Programs Administrator and help keep Minnesota Department of Health buildings safe, running smoothly, and following all the rules. This is a great chance to lead projects like repairs and upgrades, improve building systems, and make daily operations better - all of which directly help public health. If you’re good at managing projects, working with different teams, and making facilities work better, this could be the right job for you.

Key responsibilities include:

• Manage and coordinate maintenance, repairs, and building upgrades to make sure they’re done on time, within budget, and meet goals.
• Keep an eye on building systems like HVAC, plumbing, and electrical to make sure they’re working well and prevent problems before they happen.
• Look at how space is used and how work gets done, then suggest ways to make better use of space and improve efficiency.
• Make sure all facilities meet safety codes and regulations by doing regular checks and working with inspectors.
• Prepare reports and updates to share progress, issues, and results with the team and other stakeholders.

Minimum Qualifications

Two (2) years of experience working with facility operations, building systems, maintenance, construction projects, or similar activities. This experience must also include at least three of the following:

• Helped run facility systems like heating, cooling, electrical, plumbing, or building automation.
• Managed or supported maintenance programs, including scheduling regular upkeep and making sure systems stay reliable.
• Performed inspections or checks of buildings to ensure safety, code compliance, and regulations are met.
• Supported or helped manage construction, renovations, or upgrades to buildings.
• Used facility management software, such as work order systems or building control systems, to track and report on building operations.

Physical Requirements

This position will occasionally need to access or work in/around tight spaces. Must be comfortable with accessing roofs/penthouses and must have the ability to climb ships ladders where necessary.