Building Administrator - Anchorage Towers - CP

NMS; Anchorage (AK); On-site; USD 55,000 - 75,000; Full time

Job summary

NMS is seeking a Building Administrator to support daily operations of a secure facility. You will provide administrative, logistical, and operational support to facility management, coordinate commodities and office supplies, schedule conference rooms, and administer work orders using CMMS or equivalent systems.

The role requires strong communication, organizational skills, and ability to work with contractors, vendors, and security staff.

Qualifications

• High school diploma or GED required; associate degree in business administration, facilities management, or related field preferred.
• Minimum of two years of administrative, facilities, or office management experience.
• Experience using Microsoft Office Suite and computerized work order or CMMS software preferred.
• Valid driver's license with an acceptable driving record for the previous three years.
• Must complete pre-employment requirements including background check, drug screening, and other tests.
• Demonstrated ability to work as part of a team and handle multiple priorities.
• Excellent written, verbal, and interpersonal communication skills.
• Knowledge of facility operations and administrative support functions.

Responsibilities

• Support the day-to-day administrative and operational activities of the facility.
• Coordinate commodities, office supplies, and operational materials to support building occupants and facility staff.
• Schedule, prepare, and support conference rooms for meetings, training sessions, and special events.
• Receive, process, track, and update facility work orders using CMMS or other work order software.
• Coordinate with facility maintenance personnel, contractors, vendors, and security staff to ensure timely completion of work requests.
• Monitor work order status and communicate updates to building occupants and management.
• Maintain facility records, reports, schedules, and operational documentation.
• Assist with employee and contractor access coordination in accordance with security procedures.
• Provide customer service by responding to inquiries regarding building services and facility operations.
• Coordinate office moves, furniture requests, and workspace assignments as directed.
• Assist with inventory management for office and facility supplies.
• Support emergency response activities by maintaining communication and administrative documentation.
• Ensure compliance with Company policies, security procedures, safety regulations, and confidentiality requirements.
• Perform other administrative and operational duties as assigned.

Skills

Team collaboration

Decision making

Communication

Organizational skills

Customer service

Problem solving

Confidentiality

Multitasking

Education

High school diploma or GED

Associate degree preferred

Tools

CMMS

Microsoft Office

Work order management systems

Job description

The Building Administrator supports the daily operations of a secure building by providing administrative, logistical, and operational support to facility management. This position is responsible for coordinating commodities and supplies, managing conference room scheduling and support, administering work orders, and assisting with building operations as directed by the Company. The Building Administrator ensures efficient facility services while maintaining compliance with all security, safety, and confidentiality requirements

The Building Administrator supports the daily operations of a secure building by providing administrative, logistical, and operational support to facility management. This position is responsible for coordinating commodities and supplies, managing conference room scheduling and support, administering work orders, and assisting with building operations as directed by the Company. The Building Administrator ensures efficient facility services while maintaining compliance with all security, safety, and confidentiality requirements

Responsibilities

• Support the day-to-day administrative and operational activities of the facility.
• Coordinate commodities, office supplies, and operational materials to support building occupants and facility staff.
• Schedule, prepare, and support conference rooms for meetings, training sessions, and special events.
• Receive, process, track, and update facility work orders using the Company's computerized maintenance management system (CMMS) or other work order software.
• Coordinate with facility maintenance personnel, contractors, vendors, and security staff to ensure timely completion of work requests.
• Monitor work order status and communicate updates to building occupants and management.
• Maintain facility records, reports, schedules, and operational documentation.
• Assist with employee and contractor access coordination in accordance with security procedures.
• Provide customer service by responding to inquiries regarding building services and facility operations.
• Coordinate office moves, furniture requests, and workspace assignments as directed.
• Assist with inventory management for office and facility supplies.
• Support emergency response activities by maintaining communication and administrative documentation.
• Ensure compliance with Company policies, security procedures, safety regulations, and confidentiality requirements.
• Perform other administrative and operational duties as assigned.

Qualifications

• High school diploma or GED required; associate degree in business administration, facilities management, or a related field preferred.
• Minimum of two years of administrative, facilities, or office management experience.
• Experience using Microsoft Office Suite and computerized work order or CMMS software preferred.
• Valid driver's license with an acceptable driving record for the previous three (3) years to be eligible under company vehicle insurance policy.
• Must successfully complete all pre-employment requirements, which may include a criminal background check, drug screening, physical examination, fit-for-duty assessment, and hearing test. Applicants who do not reside near an approved testing facility are responsible for travel expenses to the nearest testing location.
• Demonstrated ability to work effectively as part of a team while maintaining positive relationships with employees, customers, and clients.
• Ability to exercise sound judgment and make effective decisions with minimal supervision.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational and multitasking abilities.
• Knowledge of facility operations and administrative support functions.
• Ability to coordinate multiple priorities in a fast-paced environment.
• Strong customer service and problem-solving skills.
• Ability to maintain accurate records and prepare reports.
• Excellent attention to detail and organizational skills.
• Ability to communicate effectively with employees, contractors, vendors, and management.
• Ability to maintain confidentiality and exercise sound judgment in a secure environment.
• Proficiency in Microsoft Office applications, scheduling software, and work order management systems.

Working Conditions and Physical Requirements

Weather: Indoors, occasional exposure to arctic outdoor weather conditions.

Noise level: Moderate

Description of environment: This is a public / office setting

Physical requirements: Employee is required to lift and/or move up to 20 lbs. Frequently to constantly required to sit, stand, walk, use hands/fingers to handle or feel, climb, stoop, kneel, crouch or crawl, talk/hear, see, taste/smell, and carry weight/lift.

Fit For Duty Test

• Lift: Lift 20 lbs. from floor to knuckle x 2,
• Lift: Lift 20 lbs. from floor to waist x 2,
• Carry: Carry 20 lbs. with two hands for a minimum distance of 20 feet, self-paced but continuous,
• Kneel: Kneel on one knee and stand. Return to kneel on opposite knee. Repeat alternate kneeling sequence x 3 for each knee, self-paced but continuous,
• Stand from Supine Position Test: From a supine, recumbent position, while wearing arctic gear, test recipient must be able to stand without assistance x 3, self-paced (this task must be accomplished safely without significant loss of balance or falling and without assistance). Allow one re-test when there is a loss of balance considered unsafe or a fall.
• Stoop & Twist: Perform alternate cross over toe touches x 5 each side, self-paced but continuous,
• Walk: Walk on a treadmill at 3 MPH for 10 minutes with good balance
• Stairs: Climb up and down 10 steps x 2 for a total of 20 steps, self-paced.

Competencies

• Customer Service – Provides outstanding customer service; manages difficult or emotional situations; responds promptly to customer needs; responds to request for service and assistance; meets commitments in a timely manner.
• Interpersonal Skills – Focuses on solving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to other ideas.
• Oral Communication – Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings.
• Written Communication – Writes incident, logs and other reports clearly; able to read and interpret written information.

NMS Core Values

Safety guides our behavior.

Honesty and integrity govern our activities.

Commitments made will be fulfilled.

All individuals are treated with dignity and respect.

The environment will be protected and sustained.