Budget & Purchasing Associate — Public Finance

Cook-County-State; Chicago (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

Cook County State's Attorney's Office is seeking an entry-level Accounts Payable/Receivable Assistant in the Administrative Services Bureau, Budget/Purchasing Division. You will process invoices, prepare checks, and issue payment vouchers while coordinating with internal departments and external vendors.

The role requires strong communication, good organizational skills, and proficiency with Microsoft Office; experience with the EBS system and SharePoint is a plus.

Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field preferred.
• Three years direct and significant experience working with account ledgers, bank reconciliations and spreadsheets will be considered in lieu of a Bachelor’s degree.
• Proficiency in Microsoft Office applications required.

Responsibilities

• Process invoices within EBS accounting system.
• Prepare checks for issuance from bank accounts held on-site (access database); includes Petty Cash and Escrow Accounts.
• Prepare payment vouchers.
• Perform additional duties and responsibilities as needed or required.
• Interact regularly with State’s Attorney’s Office employees, other Cook County agencies, and outside vendors.
• Regular access to confidential information.
• Perform other duties and projects as assigned.

Skills

Verbal communication

Written communication

Organizational skills

Multi-tasking

Education

Bachelor’s degree preferred

Experience in lieu of degree

Tools

Microsoft Office suite

EBS system knowledge

SharePoint

Job description

Cook County State's Attorney's Office is seeking an entry-level Accounts Payable/Receivable Assistant in the Administrative Services Bureau, Budget/Purchasing Division. You will process invoices, prepare checks, and issue payment vouchers while coordinating with internal departments and external vendors.

The role requires strong communication, good organizational skills, and proficiency with Microsoft Office; experience with the EBS system and SharePoint is a plus.