Budget Assistant II

Cook County State's Attorney Office; Chicago (IL); On-site; USD 42,000 - 62,000; Full time

Job summary

Cook County State's Attorney's Office is seeking an entry-level Administrative Services professional in the Budget/Purchasing unit at 69 W Washington, Chicago. This role focuses on accounts payable and receivable processing and acts as a liaison with agencies and vendors to support day-to-day operations. Hours are Monday–Friday, 8:30 a.m.

to 4:30 p.m. The successful candidate will have strong communication, organization, and Excel skills, with preferred coursework or experience in Finance or

Qualifications

• Experience with ledgers, bank reconciliations and spreadsheets.
• Proficiency in Microsoft Office applications required.
• Excellent verbal and written communication and organizational skills.

Responsibilities

• Process invoices within EBS accounting system.
• Prepare checks for issuance from on-site bank accounts (Petty Cash and Escrow).
• Prepare payment vouchers.
• Interact with CCSAO employees, other Cook County agencies and vendors.
• Handle confidential information and assist with other duties as needed.

Skills

Accounts payable

Accounts receivable

Bank reconciliations

Excel

Microsoft Office

Education

Bachelor’s degree in Finance, Accounting, Business Administration

Tools

EBS system

SharePoint

Access database

Job description

Should you have any questions concerning:

The Administrative Services Bureau, please call 312-603-1880

oremail to [e-mail]

Legal hiring for State Attorneys can be directed to

Careers At Cook County State's Attorney Office

Welcome to the Cook County State's Attorney Office Job Board. As one of the largest legal services providers in the nation employing over 700 attorneys, we are committed to not only upholding the law and safeguarding the rights of all citizens, but also fostering a diverse and inclusive work environment that reflects the community we serve.

Whether you are a seasoned professional or just starting your career, the Cook County State's Attorney's Office provides a wealth of opportunities to make a difference and serve the community. We are looking for dedicated individuals who are passionate about justice, equity, and public service.

Our Job Board is regularly updated with opportunities across a range of roles, from legal and administrative to investigative. Each role is integral to our mission and contributes significantly to our office's effectiveness.

By joining our team, you will be part of a dynamic workforce that values integrity, professionalism, and collaboration. You will have the chance to work on meaningful cases, learn from experienced colleagues, and contribute to creating a safer and more just Cook County.

Explore our current openings below and find where you fit in our mission to pursue justice and serve the public.

To do justice in the pursuit of thriving, healthy, and safe communities.

Our Vision:

We're committed to creating a safer, stronger Cook County. That means approaching every case with integrity, demanding accountability, and increasing our presence in the community. Our success is not measured convictions. We believe in doing what's right - fighting for the best, fairest outcomes, whatever form that takes. It's our responsibility to address the historic inequities in our justice system. Everyone deserves a fair shot at justice, regardless of their zip code, paycheck, or the color of their skin.

Status: Entry Level (This may vary for internal candidates only)

Location: 69 W Washington

Bureau: Administrative Services

Division/Unit: Budget/Purchasing

Primary Function:

Accounts payable and receivable processing; serve as a liaison between the State’s Attorney’s Office and other agencies or financial institutions as it relates to the day-to-day operations.

Working Environment: Hours: Monday – Friday 8:30 a.m. to 4:30 p.m.

Physical Requirements:

Light Work: The position requires the ability to stand or walk frequently, often for extended periods. You may need to lift, carry, push, or pull objects weighing up to 20 pounds regularly, and occasionally heavier items. The job may also involve a significant amount of walking or standing relative to sedentary roles.

Duties and Responsibilities:

• · Process invoices within EBS accounting system
• · Prepare checks for issuance from bank accounts held on-site (access database); includes, but not limited to, Petty Cash and Escrow Accounts
• · Prepare payment vouchers
• · Perform additional duties and responsibilities as needed or required
• · Interacts regularly with State’s Attorney’s Office employees
• · Interacts regularly with other Cook County agencies
• · Interacts regularly with outside agencies and vendors
• · Regular access to confidential information
• · Perform other duties and projects as assigned

Qualifications:

Required:

• The candidate musthave excellent verbal and written communication skills, excellent organizational skills, and the ability to multi-task.
• Three years direct and significant experience working with account ledgers, bank reconciliations and spreadsheets will be considered in lieu of a Bachelor’s degree
• Proficiency in Microsoft Office applications required.

Preferred:

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field.
• Working Knowledge of the EBS system
• Proficiency in SharePoint.

EEO Message: The Cook County State’s Attorney’s Office (CCSAO) is an equal opportunity employer, which seeks to recruit, develop, and retain the most talented people from a diverse candidate pool. The CCSAO does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, sexual orientation, gender identity, gender expression, and any other characteristic protected by federal, state, or local law. Upon request, the CCSAO will provide reasonable accommodation for qualified individuals due to a disability or pregnancy. The EEOP report can be found on our website at www.cookcountystatesattorney.org.