Administrative Records & Operations Specialist

UIS Observer; Springfield (IL); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life Insurance

Retirement Plan

Paid time Off

Tuition waivers for employees and/or

Job summary

University of Illinois Springfield is seeking an on-campus administrative professional for the Provost's Office. You will support administrators, manage digital records, handle travel arrangements and reimbursements, and assist with Academic Integrity Council duties.

The role emphasizes organization, confidentiality, and learning new tools and processes. Strong MS Office and web editing skills are required, with Drupal experience a plus.

Qualifications

• High school diploma or equivalent.
• Four (4) years (48 months) of work experience comparable to the third level of this series OR two (2) years (24 months) of work experience comparable to the fourth level of this series.

Responsibilities

• Record and Information Management: acts as Records Liaison, advises on retention/disposal requirements, maintains tracking log, manages storage/disposal.
• Manages travel arrangements, lodging, conference registrations, and reimbursements; assists with purchasing for Provost’s Office.
• Carries out special projects for Provost's Office administrators.
• Drafts confidential correspondence/reports and researches sources to produce specialized materials for dissemination.
• Supports the Academic Integrity Council by safeguarding documents and coordinating hearings.
• Organizes adjunct faculty hiring materials and accreditation documentation data.
• Coordinates meeting logistics and event details for Academic Affairs.
• Edits and reviews internal/external websites to maintain up-to-date content.

Skills

Confidentiality

MS Office

Communication Skills

Time Management

Web Editing

Education

High school diploma or equivalent

Tools

Drupal

Job description

University of Illinois Springfield is seeking an on-campus administrative professional for the Provost's Office. You will support administrators, manage digital records, handle travel arrangements and reimbursements, and assist with Academic Integrity Council duties.

The role emphasizes organization, confidentiality, and learning new tools and processes. Strong MS Office and web editing skills are required, with Drupal experience a plus.