Budget & Administrative Support Specialist (Temporary)

University-of-Hawaii-System; Hilo (HI); On-site; USD 36,000 - 41,000; Full time

Job summary

The University of Hawai'i invites applications for a Casual Hire Administrative & Fiscal Support Specialist in the Liberal Arts & Sciences Dean’s Office at Hawai'i Community College. This full-time temporary position supports fiscal, procurement, personnel, and administrative operations on campus.

Casual Hire appointments may last up to 89 days for full-time and up to 1 calendar year for part-time employees, with no eligibility for most regular benefits. Salary is $26.69/hour.

Qualifications

• Possession of a baccalaureate degree and one year of progressively responsible professional experience with responsibilities in administrative, fiscal, personnel, or program support; or equivalent education, training, or experience.
• Functional knowledge of principles, practices, and techniques in professional administrative, fiscal, personnel, and program support.
• Functional knowledge and understanding of applicable policies, procedures, laws, regulations, and systems associated with administrative, fiscal, and personnel support.
• Demonstrated ability to recognize problems, identify possible causes, and resolve commonly occurring administrative, fiscal, personnel, or program support issues.

Responsibilities

• Performs procurement functions, including preparation and processing of purchase orders, requisitions, direct payments, travel requests and completions, contracts, stipends, and other fiscal documents.
• Ensures that purchases, payments, reimbursements, and related fiscal actions comply with Federal, State, University, and campus policies and procedures.
• Monitors Liberal Arts and Sciences departmental budgets and division-level expenditures using appropriate University systems, including Kuali Financial System, SAP Concur, and other applicable fiscal platforms.
• Maintains accurate budget records, tracks expenditures, develops financial spreadsheets, and assists with regular audits, reconciliations, and fiscal reports.
• Assists the Dean and Department Chairs with monitoring available funds, identifying fiscal issues, and preparing recommendations related to budget planning, resource allocation, and operational needs.
• Works collaboratively with the Business Office and Grants Office to support fiscal compliance, grant‑funded activities, and division‑level purchasing or expenditure needs.

Skills

Administrative support

Budget monitoring

Procurement

Payroll/reimbursement

Communication

Microsoft Word

Excel

Google Workspace

Education

Bachelor's degree

Tools

Microsoft Word

Excel

Adobe Acrobat

Google Workspace

Kuali Build

SAP Concur

Job description

The University of Hawai'i invites applications for a Casual Hire Administrative & Fiscal Support Specialist in the Liberal Arts & Sciences Dean’s Office at Hawai'i Community College. This full-time temporary position supports fiscal, procurement, personnel, and administrative operations on campus.

Casual Hire appointments may last up to 89 days for full-time and up to 1 calendar year for part-time employees, with no eligibility for most regular benefits. Salary is $26.69/hour.