(CASUAL) Program Support Specialist

University-of-Hawaii-System; Hilo (HI); On-site; USD 36,000 - 39,000; Full time

Job summary

The University of Hawai'i at Hilo is seeking a CASUAL Program Support Specialist to provide administrative and operational support for the Basic Needs Program. This full-time temporary role is expected to begin October 2026 and not exceed 89 days for full-time employees.

You will maintain records, manage data entry, assist with hiring and onboarding, oversee supplies, budgeting tasks, and help committees with event setup and materials.

Qualifications

• Bachelor's degree in relevant field or equivalent experience.
• One year of administrative support or program support experience.
• Ability to follow detailed instructions.
• Ability to maintain accurate records and perform data entry.
• Ability to organize work and manage multiple tasks.
• Effective written and oral communication skills.
• Basic proficiency in Microsoft Office, Google Workspace, spreadsheets, and databases.

Responsibilities

• Provide administrative and operational support for the Basic Needs Program.
• Maintain filing systems, calendars, forms, and reports using tracking tools.
• Collect, verify, and enter program data and create reports.
• Assist with hiring, onboarding forms, timesheets, schedules, and related docs.
• Participate on campus or system-wide committees and prepare materials.
• Monitor supplies and inventory for Basic Needs initiatives.
• Track account balances and support budgeting, purchasing, and reimbursements.
• Manage motor-pool documentation, scheduling, and safety compliance for student drivers.
• Schedule shuttle requests using transportation resources.

Skills

Following instructions

Data entry

Organization

Communication

Microsoft Office

Google Workspace

Spreadsheets

Database systems

Education

Bachelor's degree in Business Administration

Bachelor's degree in Public Administration

Bachelor's degree in Education

Bachelor's degree in Social Sciences

Bachelor's degree in Human Services

Bachelor's degree in Communications

Equivalent combination of education and/or professional work experience

Tools

Microsoft Office

Database systems

Google Workspace

Job description

Description

(CASUAL) Program Support Specialist | University of Hawai'i page has loaded.

Full-Time Temporary

Job Number

2026-02082

University of Hawai'i at Hilo

Division

09/30/2026

Closing Date

10/7/2026 11:59 PM Hawaii

Position Number:

2026-02082

Title: (CASUAL) Program Support Specialist

Hiring Unit: Student Affairs/Student Care & Conduct

Position: *** Casual Hire ***

Location: UH Hilo

Date Posted: September 30, 2026

Closing Date: October 7, 2026

Salary: $26.69/hour

Full-time/Part-time: Full-time, no more than 40 hours a week

Temporary/Permanent: Temporary

Other Conditions: Casual Hire temporary appointment is expected to begin October 2026 or soon thereafter. Not to exceed 89 days for full-time employees.

Duties

• Under the Director of Student Care & Conduct, provide administrative and operational support for the Basic Needs Program.
• Maintain accurate electronic and physical filing systems, administrative calendars, program forms, files, and standard reports using tracking tools.
• Collect, verify, and enter program data, spreadsheets, and tracking systems. Maintain operational checklists, logs, and resource materials for program activities.
• Assist and process student hiring, employee/onboarding forms, timesheet submission tracking, work schedules, and related documentation.
• Assist and serve on campus or system-wide committees, including tabling, material preparation, event setup, and distribution of program materials.
• Monitor supplies and inventory for Basic Needs initiatives as assigned by the Director.
• Track account balances and support routine budgeting activities by compiling reports, spreadsheets, and statistical summaries. Prepare purchasing, reimbursement, and related fiscal forms for review and approval.
• Manage motor-pool documentation, scheduling, and safety compliance requirements for approved student drivers. Schedule student shuttle requests using approval transportation resources and logs.
• Other duties assigned.

Minimum Qualifications

• Bachelor's degree in Business Administration, Public Administration, Education, Social Sciences, Human Services, Communications, or a related field; or an equivalent combination of education and/or professional work experience, which provides the required education, knowledge, skills, and abilities as indicated.
• One (1) year of experience in administrative support, office operations, customer service, or program support work.
• Ability to follow detailed instructions and established procedures.
• Ability to maintain accurate records and perform routine data entry and reporting tasks.
• Ability to organize work and manage multiple assigned tasks.
• Effective written and oral communication skills.
• Basic proficiency in Microsoft Office, Google Workspace, Spreadsheets, and database systems.

Desirable Qualifications

• Experience in higher education, nonprofit, or public service settings.
• Experience with budgeting, purchasing, or financial recordkeeping.
• Experience collecting data, maintaining databases, and preparing reports.
• Experience supporting student employment processes or office operations.
• Familiarity with University of Hawai'i systems, policies, and procedures.

Inquiries

Jenna Waipa, [e-mail]

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Equal Opportunity Employer / Veterans / Disabled