Impactful Program & Operations Specialist (Casual)

University-of-Hawaii-System; Hilo (HI); On-site; USD 36,000 - 39,000; Full time

Job summary

The University of Hawai'i at Hilo is seeking a CASUAL Program Support Specialist to provide administrative and operational support for the Basic Needs Program. This full-time temporary role is expected to begin October 2026 and not exceed 89 days for full-time employees.

You will maintain records, manage data entry, assist with hiring and onboarding, oversee supplies, budgeting tasks, and help committees with event setup and materials.

Qualifications

• Bachelor's degree in relevant field or equivalent experience.
• One year of administrative support or program support experience.
• Ability to follow detailed instructions.
• Ability to maintain accurate records and perform data entry.
• Ability to organize work and manage multiple tasks.
• Effective written and oral communication skills.
• Basic proficiency in Microsoft Office, Google Workspace, spreadsheets, and databases.

Responsibilities

• Provide administrative and operational support for the Basic Needs Program.
• Maintain filing systems, calendars, forms, and reports using tracking tools.
• Collect, verify, and enter program data and create reports.
• Assist with hiring, onboarding forms, timesheets, schedules, and related docs.
• Participate on campus or system-wide committees and prepare materials.
• Monitor supplies and inventory for Basic Needs initiatives.
• Track account balances and support budgeting, purchasing, and reimbursements.
• Manage motor-pool documentation, scheduling, and safety compliance for student drivers.
• Schedule shuttle requests using transportation resources.

Skills

Following instructions

Data entry

Organization

Communication

Microsoft Office

Google Workspace

Spreadsheets

Database systems

Education

Bachelor's degree in Business Administration

Bachelor's degree in Public Administration

Bachelor's degree in Education

Bachelor's degree in Social Sciences

Bachelor's degree in Human Services

Bachelor's degree in Communications

Equivalent combination of education and/or professional work experience

Tools

Microsoft Office

Database systems

Google Workspace

Job description

The University of Hawai'i at Hilo is seeking a CASUAL Program Support Specialist to provide administrative and operational support for the Basic Needs Program. This full-time temporary role is expected to begin October 2026 and not exceed 89 days for full-time employees.

You will maintain records, manage data entry, assist with hiring and onboarding, oversee supplies, budgeting tasks, and help committees with event setup and materials.