Budget & Administrative Operations Specialist

City and County of Honolulu; Honolulu (HI); On-site; USD 60,000 - 80,000; Full time

Job summary

The City and County of Honolulu’s Department of Parks and Recreation, Administration Division, Budget Management Section, is seeking an Administrative Specialist to support operations. You will manage complex administrative tasks including purchasing, personal services contracts, and the departmental budget, while providing direction to division heads.

The role emphasizes budgeting analysis, process improvements, and adherence to procurement rules, with collaboration across the division and with

Qualifications

• Three years of professional work experience in budget administration, personnel management, or management analysis.
• Bachelor's degree in business or public administration; substitutions allowed for work experience.
• Experience in public administration including budgeting, personnel management, and organizational analysis.
• Strong analytical and communication skills; advising leadership on complex issues.

Responsibilities

• Coordinates all departmental budgetary activities, including annual budget planning and development.
• Conducts internal studies and develops internal controls, policies, and procedures.
• Instructs and monitors purchases to ensure procurement rules compliance.
• Reviews weekly P-card purchases for discrepancies and serves as the P-card coordinator.
• Liaises with legislative and community relations activities such as council hearings and Neighborhood Board meetings.

Skills

Public administration

Budgeting

Analytical thinking

Communication

Policy development

Education

Bachelor's degree in business/public administration

Job description

The City and County of Honolulu’s Department of Parks and Recreation, Administration Division, Budget Management Section, is seeking an Administrative Specialist to support operations. You will manage complex administrative tasks including purchasing, personal services contracts, and the departmental budget, while providing direction to division heads.

The role emphasizes budgeting analysis, process improvements, and adherence to procurement rules, with collaboration across the division and with