ADMINISTRATIVE SPECIALIST II (SR-22) [1 vacancy]

City and County of Honolulu; Honolulu (HI); On-site; USD 60,000 - 80,000; Full time

Job summary

The City and County of Honolulu’s Department of Parks and Recreation, Administration Division, Budget Management Section, is seeking an Administrative Specialist to support operations. You will manage complex administrative tasks including purchasing, personal services contracts, and the departmental budget, while providing direction to division heads.

The role emphasizes budgeting analysis, process improvements, and adherence to procurement rules, with collaboration across the division and with

Qualifications

• Three years of professional work experience in budget administration, personnel management, or management analysis.
• Bachelor's degree in business or public administration; substitutions allowed for work experience.
• Experience in public administration including budgeting, personnel management, and organizational analysis.
• Strong analytical and communication skills; advising leadership on complex issues.

Responsibilities

• Coordinates all departmental budgetary activities, including annual budget planning and development.
• Conducts internal studies and develops internal controls, policies, and procedures.
• Instructs and monitors purchases to ensure procurement rules compliance.
• Reviews weekly P-card purchases for discrepancies and serves as the P-card coordinator.
• Liaises with legislative and community relations activities such as council hearings and Neighborhood Board meetings.

Skills

Public administration

Budgeting

Analytical thinking

Communication

Policy development

Education

Bachelor's degree in business/public administration

Job description

Driving Operational Excellence

This professional-level position supports personnel, budget, and administrative operations for their Division.

The Department of Parks and Recreation, Administration Division, is seeking an Administrative Specialist to support operations in the Budget Management Section. This position is responsible for managing complex administrative assignments including purchasing of equipment and supplies, processing personal services contracts, administering the departmental budget, and providing direction to the division heads.

What You’ll Do

• Coordinates all departmental budgetary activities including the planning and development of the annual budget
• Conducts internal studies and develops internal controls, policies, and procedures
• Instructs and monitors purchases to assure compliance with procurement rules and regulations
• Reviews weekly P-card purchases for discrepancies and serves as the Department P-card Coordinator
• Liaise with legislative and community relations activities such as council hearings and Neighborhood Board meetings

Actual salary commensurate with applicable experience, pending approval.

Enjoy excellent employment benefits including generous time off (up to 21 vacation days, 21 sick leave days, and holidays), comprehensive health coverage, retirement plan, career development, and much more! View details about all our available benefits by clicking on the “Benefits” tab at the top of this posting or visiting https://www.honolulu.gov/dhr/benefits/.

At the time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.

Education Requirement

Equivalent to graduation from an accredited four-year college or university with a bachelor's degree in business or public administration or a related field.

Substitution: Work experience may be substituted for a bachelor's degree on a year-for-year basis. Such experience must have provided the knowledge, skills, and analytical ability normally gained from attainment of a bachelor's degree.

For example:

1. Four years of professional work experience, in any occupation, may substitute for a general bachelor's degree.
2. Four years of general work experience (does not need to be professional level experience) in Human Resources/Personnel Management, Organizational Management, or Accounting/Finance may substitute for a general bachelor's degree.

Education must have been completed by the time of application in order to be credited. Education obtained outside of the United States must be comparable to a degree earned at an accredited college/university in the United States. In order to receive credit for the education, proper documentation, e.g., a foreign credential evaluation (FCE), must be provided. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.

Education information must be listed clearly on your application. If available, please attach a legible electronic copy of your diploma, official transcripts, and/or applicable foreign credential evaluation to your application. As part of the hiring process, you may be asked to furnish documentation to verify your education to move forward for further consideration.

Experience Requirement

Three years of professional work experience in budget administration, personnel management (i.e., human resources), or management analysis.

Applicable Skills Needed

• Experience in public administration, including personnel management, budgeting, fiscal administration and organizational analysis.
• Strong analytical skills to evaluate operations, budgets and administrative functions.
• Professional judgment when applying laws, rules, policies, and procedures to real-world situations.
• Skilled at gathering, analyzing, and summarizing operational, statistical, and financial information
• Experienced in improving processes and creating standard operating procedures and training protocols.
• Clear communication skills, including writing concise reports and advising leadership on complex issues.

Substitution: A Master's degree in Human Resources Management, Business Administration, or Public Administration from an accredited four-year college/university may be substituted for six (6) months of the required work experience.

Education information must be listed clearly on your application. If available, please attach a legible electronic copy of your diploma, official transcripts, and/or applicable foreign credential evaluation to your application. As part of the hiring process, you may be asked to furnish documentation to verify your education to move forward for further consideration.

Non-Qualifying Experience

• Simply meeting the minimum years of experience does not automatically qualify an applicant.
• Experience must demonstrate responsibility and analytical skills at a professional level relevant to this position.
• Positions do not qualify if:
  • Budget administration is NOT a primary duty,
  • Personnel management is NOT a primary duty,
  • Management analysis is NOT a primary duty.

If you qualify for the position, your name will be eligible for consideration for the current vacancy and future job openings with this job title. Screening will be based on the education, experience, and other job-related information provided in your application. Failure to provide sufficient information may result in your application being rejected or your receiving a lower rating. All information provided on an application is subject to verification. As applicable, false or misleading statements or omissions of material facts are grounds for disqualification and/or termination of employment with the City and County of Honolulu.