Brooklyn Onsite Part-Time Administrative Assistant (20h/wk)

Vaco by Highspring; New York (NY); On-site; USD 28,000 - 41,000; Part time

Job summary

Vaco by Highspring is seeking a Part-Time Administrative Assistant to support daily office operations in Brooklyn, NY. This onsite role requires 20 hours per week, typically 10 AM to 3 PM EST Monday through Thursday.

The position handles front desk tasks, scheduling, filing, data entry, mail, and general clerical support, using Microsoft Office or Google Workspace. A 1–3 year background in office or customer service is preferred; reliability and strong communication are essential.

Qualifications

• 1–3 years of general office, clerical, or customer service experience preferred.
• Proficiency with Microsoft Office or Google Workspace.
• Clear written and verbal communication skills.

Responsibilities

• Front Desk & Communications: Answer incoming calls, route messages, monitor central email inboxes, and greet visitors warmly.
• Scheduling & Calendar Management: Coordinate meetings, maintain shared calendars, and send meeting reminders.
• Filing & Data Entry: Maintain physical and digital filing systems, input accurate records, and update client or operational databases.
• Mail & Supplies: Sort daily mail and deliveries, track office supply inventory, and restock items as needed.
• General Clerical Support: Draft basic correspondence, organize receipts or invoices, format documents, and support general staff tasks.

Skills

1-3 years experience

Microsoft Office

Google Workspace

Communication

Organization

Reliability

Tools

Microsoft Word

Excel

Outlook

Job description

Vaco by Highspring is seeking a Part-Time Administrative Assistant to support daily office operations in Brooklyn, NY. This onsite role requires 20 hours per week, typically 10 AM to 3 PM EST Monday through Thursday.

The position handles front desk tasks, scheduling, filing, data entry, mail, and general clerical support, using Microsoft Office or Google Workspace. A 1–3 year background in office or customer service is preferred; reliability and strong communication are essential.