Brokerage Services Coordinator

XMark Midwest; Indianapolis (IN); On-site; USD 10,000 - 60,000; Full time

Job summary

Join a dynamic boutique investment sales firm specializing in multifamily commercial real estate in Indiana. As a Brokerage Services Coordinator, you will play a vital role in supporting brokers with property marketing, client presentations, and market intelligence. This entry-level position offers exposure to live deals and collaboration with experienced professionals, allowing you to grow within a fast-paced, entrepreneurial culture. If you're detail-oriented and ready to make an impact, this role is perfect for you!

Benefits

Exposure to live deals

Direct collaboration with experienced brokers

Growth potential into expanded roles

Fast-paced, entrepreneurial culture

Qualifications

• Bachelor’s degree in Marketing, Real Estate, Finance, or related field required.
• 1–3 years of experience in real estate, finance, marketing, or data analysis preferred.
• Ability to manage multiple projects with tight deadlines.

Responsibilities

• Create property offering memorandums, flyers, and client presentations.
• Compile and maintain sales comps, rent comps, and property database.
• Analyze asset-level performance metrics to support valuations.

Skills

Marketing

Data Analysis

Real Estate Knowledge

Client Presentations

Writing Skills

Analytical Skills

Education

Bachelor's degree in Marketing

Bachelor's degree in Real Estate

Bachelor's degree in Finance

Tools

MS Office

Adobe InDesign

Microsoft Excel

PowerPoint

Canva

CoStar

LoopNet

Reonomy

Job description

5 days ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

Location: Indianapolis, IN

Company: XMark Midwest

Reports To: Managing Broker / Senior Associate

About Us:

We are a boutique investment sales firm specializing in multifamily commercial real estate throughout Indiana. Our team delivers institutional-grade advisory services with the agility and entrepreneurial spirit of a private firm. We’re seeking a highly driven and detail-oriented individual to support our brokers with best-in-class property marketing, client presentations, and market intelligence.

Position Overview:

The Brokerage Services Coordinator plays a critical role at the intersection of brand, deal execution, and market analysis. This individual will be responsible for crafting compelling offering memorandums, gathering and analyzing real estate data, maintaining our CRM and property database, and supporting the firm’s marketing strategy.

Key Responsibilities:

Marketing & Design

• Create property offering memorandums, flyers, and client presentations
• Maintain brand consistency across all marketing channels
• Assist with social media content and email marketing campaign coordination
• Coordinate professional photography, floor plans, and aerial imagery for property listings

Data Analysis & Research

• Compile and maintain sales comps, rent comps, and property database
• Support brokers with market research, ownership records, and demographic reports
• Analyze asset-level performance metrics such as cap rates, gross rent multipliers, and net operating income, to support valuations
• Utilize MS Office & additional software to track key trends in multifamily sales, pricing, and investor sentiment
• Other tasks related to the support of the team’s marketing and data analysis as directed
• Maintain and organize the firm’s CRM
• Manage sales pipeline and ensure all listings and sold properties are updated internally and on external platforms
• Automate routine reporting tasks using appropriate software

Qualifications:

• Bachelor’s degree in Marketing, Real Estate, Finance, or related field
• Ability to manage multiple projects with tight deadlines in an agile environment
• Proficiency in MS Office
• Proficiency in Adobe InDesign, Microsoft Excel, PowerPoint, and Canva preferred
• Strong writing, formatting, and analytical skills
• Experience with CoStar, LoopNet, and Reonomy preferred
• 1–3 years of experience in real estate, finance, marketing, or data analysis preferred

What We Offer:

• Exposure to live deals and clients across the Indiana multifamily market
• Direct collaboration with experienced brokers and firm leadership
• Growth potential into an expanded marketing, research, or brokerage role
• A fast-paced, entrepreneurial culture where contributions have a direct impact

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Referrals increase your chances of interviewing at XMark Midwest by 2x

Get notified about new Service Coordinator jobs in Indianapolis, IN.

Customer Service Coordinator - Full Time - Indianapolis, IN

Indianapolis, IN $15.00-$18.00 2 months ago

Customer Service Representative - National Sales (Hybrid: Onsite & Remote) (Northeast Region)

Brownsburg, IN $110,000.00-$125,000.00 4 weeks ago

Project Coordinator I - Indianapolis, IN

Service and Processing Specialist - MCCC

Dealer Registration Coordinator - Remote

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.