Brokerage Operations Coordinator

Cushman & Wakefield; Irvine (CA); On-site; USD 62,000 - 73,000; Full time

Job summary

Cushman & Wakefield is seeking a Brokerage Coordinator in Irvine to support a market-leading team of Brokers. The role focuses on execution of real estate transactions, client deliverables, and multi-department coordination in a fast-paced environment.

The ideal candidate will have a Bachelor degree or equivalent, 3+ years in marketing or related fields, and strong communication and organizational skills. Proficiency with Microsoft Office and Adobe Creative Suite is expected, with a

Qualifications

• Bachelor degree or equivalent.
• 3+ years’ experience in marketing or related field.
• Excellent oral and written communication skills, including creating and editing marketing materials.
• Proficiency with Microsoft Office Suite.
• Proficiency with Adobe Creative Suite.
• Detail oriented, self-starter, well organized, able to set priorities and handle multiple projects at any given time, and comfortable working in a fast-paced environment independently.
• Demonstrated strong interpersonal skills.
• History of excellent internal and external customer service.

Responsibilities

• Coordinate with internal functional groups on behalf of brokers in support of pursuits as needed, including content creation for marketing materials.
• Attend strategy sessions with brokers and other departments to generate ideas for pursuits.
• Coordinate appointments with internal and external clients and arrange accommodations.
• Serve as point of contact for client requests.
• Perform research, property searches and site selections.
• Create market documents, tour books, property flyers, brochures and other marketing materials as needed.
• Collect and prepare information for client activity reports.
• Execute property tour logistics for showing, including coordination with brokers and/or licensed professionals.
• Create and administer marketing materials and collateral.
• Update website content, social media, etc. on behalf of brokers.
• Create budgets for broker projects in partnership with team.
• Coordinate vendor services (e.g. photographs and aerials).
• Coordinate events (e.g. open houses, industry-related, etc.).
• Oversee and maintain marketing schedule for respective clients.
• Create market documents, tour books, property flyers, brochures and other marketing materials as needed for listings.
• Maintain and enter new leads and opportunities into the CRM system.
• Generate project codes for corresponding deals for the proper recording of pursuit and deal-related expenses.
• Run reports.
• Prepare and collect all deal-related documents, and follow up with all parties on the execution as required.
• Process all expense reports for brokers.
• Coordinate with Legal for review and approval of agreements as necessary.
• Create deal sheets per listing agreements for review and approval.
• Follow and adhere to deal management process by use of deal management system and submission of all applicable documentation required.
• Maintain outstanding balances in CRM for brokers.
• Populate Internal Listing Database and maintain listings in external databases.

Skills

Project management

Organizational skills

Interpersonal skills

Communication skills

Education

Bachelor degree or equivalent

Tools

Microsoft Office

Adobe Creative Suite

Job description

Cushman & Wakefield is seeking a Brokerage Coordinator in Irvine to support a market-leading team of Brokers. The role focuses on execution of real estate transactions, client deliverables, and multi-department coordination in a fast-paced environment.

The ideal candidate will have a Bachelor degree or equivalent, 3+ years in marketing or related fields, and strong communication and organizational skills. Proficiency with Microsoft Office and Adobe Creative Suite is expected, with a