Brokerage Operations & Administrative Coordinator

cw; Boston (MA); Hybrid; USD 44.000 - 52.000; Vollzeit

Benefits dieser Stelle

Health insurance

Vision insurance

Dental insurance

Flexible spending accounts

Health savings accounts

Retirement savings plans

Life insurance

Disability insurance

Paid and unpaid time away from work

Zusammenfassung

Cushman & Wakefield is seeking a Brokerage Coordinator in Boston to provide administrative and office support to a department, service line, or local brokerage team. You’ll be a collaborative team player with strong organizational and project management skills in a fast-paced environment.

Responsibilities include managing calendars, maintaining records, creating/editing presentation materials, updating listings and websites, preparing expense reports, and coordinating meetings.

Qualifikationen

• Bachelor’s degree including some coursework in Business, Finance or Real Estate
• Proficiency with Microsoft Office Suite
• Excellent phone and organization skills
• Strong writing, editing, and proofreading skills
• Excellent verbal and written communication skills
• Proven record of providing excellent customer service, both internal and external
• Excellent attendance and punctuality
• Professional appearance and decorum at all times

Aufgaben

• Provide administrative and office support to a department, service line, or local brokerage services department or specialized team
• Ensure that education, credentials and licensing of staff is current
• Assist with all aspects of meetings and manage active calendars for a department, service line or local brokerage services department or specialized team
• Maintain confidential department records and office files in accordance with internal company procedures
• Assist in the creation and/or editing of presentation materials including flyers, leasing proposals, case studies, email blasts, invitations, etc.
• Utilize standard marketing-approved templates and graphics while assisting in the creation of presentation materials, etc.
• Proofread and correct spelling, grammatical, and layout errors
• Coordinate and assist with collecting, aggregating, and preparing data
• Update and maintain client database
• Prepare expense reports, obtain receipts as needed, and reconcile all credit card charges
• Answer and screen incoming telephone calls
• Schedule and organize complex calendar activities such as meetings, agendas, luncheon arrangements, travel plans and department activities; work around scheduling conflicts and takes on responsibility for keeping manager(s) on schedule
• Provide backup coverage for Office Concierge, when necessary
• Code and submit invoices to accounting
• Assist and support the Operations Team with special projects as required
• Assist with updating eCommunity and/or electronic property listings
• Update website content, social media, etc. on behalf of brokers
• Anticipate manager(s) and business needs and undertake necessary actions to produce effective results on time

Kenntnisse

Phone skills

Organization skills

Multitasking

Written communication

Customer service

Interpersonal skills

Attendance & punctuality

Professional appearance

Ausbildung

Bachelor’s degree in Business/Finance/Real Estate

Tools

Microsoft Office Suite

Jobbeschreibung

Cushman & Wakefield is seeking a Brokerage Coordinator in Boston to provide administrative and office support to a department, service line, or local brokerage team. You’ll be a collaborative team player with strong organizational and project management skills in a fast-paced environment.

Responsibilities include managing calendars, maintaining records, creating/editing presentation materials, updating listings and websites, preparing expense reports, and coordinating meetings.