Hybrid Brokerage Admin & Calendar Coordinator

Cushman & Wakefield; Boston (MA); Hybrid; USD 44,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plans

Paid time off

Job summary

Cushman & Wakefield in Boston is seeking a Brokerage Coordinator to provide administrative support to a department or brokerage services team. This role requires strong organization, project management, and multitasking in a fast-paced environment.

Responsibilities include managing calendars, preparing presentations, maintaining client databases, processing invoices, and assisting with special projects. A Bachelor’s degree and 1-3 years corporate experience are preferred; in-office with one

Qualifications

• Bachelor’s degree in Business, Finance or Real Estate.
• 1–3 years corporate business experience.
• Proficiency with Microsoft Office Suite.
• Excellent phone and organization skills.
• Ability to set priorities, meet deadlines and multitask.

Responsibilities

• Provide administrative and office support to a department, service line, or local brokerage services department or specialized team.
• Ensure that education, credentials and licensing of staff is current.
• Assist with all aspects of meetings and manage active calendars for a department, service line or local brokerage services department or specialized team.
• Maintain confidential department records and office files in accordance with internal company procedures.
• Assist in the creation and/or editing of presentation materials including flyers, leasing proposals, case studies, email blasts, invitations, etc.
• Utilize standard marketing-approved templates and graphics while assisting in the creation of presentation materials, etc.
• Proofread and correct spelling, grammatical, and layout errors.
• Coordinate and assist with collecting, aggregating, and preparing data.
• Update and maintain client database.
• Prepare expense reports, obtain receipts as needed, and reconcile all credit card charges.
• Answer and screen incoming telephone calls.
• Schedule and organize complex calendar activities such as meetings, agendas, luncheon arrangements, travel plans and department activities; work around scheduling conflicts and takes on responsibility for keeping manager(s) on schedule.
• Provide backup coverage for Office Concierge, when necessary.
• Code and submit invoices to accounting.
• Assist and support the Operations Team with special projects as required.
• Assist with updating eCommunity and/or electronic property listings.
• Update website content, social media, etc. on behalf of brokers.
• Anticipate manager(s) and business needs and undertake necessary actions to produce effective results on time.

Skills

Organization

Communication

Microsoft Office

Multitasking

Written communication

Education

Bachelor's degree in Business/Finance/Real Estate

Tools

Microsoft Office Suite

Job description

Cushman & Wakefield in Boston is seeking a Brokerage Coordinator to provide administrative support to a department or brokerage services team. This role requires strong organization, project management, and multitasking in a fast-paced environment.

Responsibilities include managing calendars, preparing presentations, maintaining client databases, processing invoices, and assisting with special projects. A Bachelor’s degree and 1-3 years corporate experience are preferred; in-office with one