Brokerage Coordinator - Administrative Support

Cushman & Wakefield; Bakersfield (CA); On-site; USD 56,000 - 67,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Flexible spending accounts

Health savings accounts

Retirement savings plans

Life insurance

Disability insurance

Paid time off

Unpaid time off

Job summary

Cushman & Wakefield is seeking a Brokerage Coordinator to support a market-leading team of Brokers in commercial real estate transactions and client deliverables.

This front-of-house role requires strong organizational skills, initiative, and the ability to multi-task in a fast-paced environment. You will work with internal systems including Workday, Salesforce, Microsoft Office, and Adobe applications.

Qualifications

• Bachelor’s degree or equivalent.
• 1-3 Years’ experience in marketing, administration or related field.
• Excellent oral and written communication skills.
• Strong time management and prioritizing ability.
• Proficiency with Microsoft Office Suite (Word, Excel and PowerPoint).
• Familiarity with Adobe Creative Suite programs a plus.

Responsibilities

• Prepare AIR Forms - Purchase and Sale Agreements, Leases Agreements, Tenant Estoppels and Disclosures.
• Draft Listing Agreements – Cushman & Wakefield and AIR Forms.
• Coordinate with Legal Department and management to finalize for execution and tracking.
• Prepare Letters of Intent, Proposals to Lease or Purchase, Counter Responses and other transaction-related correspondences.
• Enter new listings into Salesforce to generate project codes for deals.
• Enter new opportunities into Salesforce and prepare invoices as needed for fee-earner.
• Follow deal management process and submit required documentation.
• Organize agreements, property info and due diligence materials.
• Support timeliness of team’s deliverables.
• Coordinate marketing efforts with corporate marketing functions.
• Create, enter and maintain listings in AIR, LoopNet, and CoStar.
• Maintain subscriptions with LoopNet and team listings.
• Prepare property surveys, tour books, and marketing materials.

Skills

Communication

Time management

Organization

Interpersonal skills

Customer service

Education

Bachelor's degree or equivalent

Tools

Salesforce

Workday

Microsoft Office

Adobe Creative Suite

Job description

Job Title

Brokerage Coordinator - Administrative Support

Job Description Summary

We are seeking a Brokerage Coordinator to support a market-leading team of Brokers at a top global real estate services firm. The role consists of execution of work related to commercial real estate transactions and client deliverables. This individual must be a collaborative team player with a can-do mindset and will participate in regular business and team meetings. It is a multifaceted role requiring strong organizational skills, plus the ability to take some initiative and multi-task in a fast-paced environment. The Brokerage Coordinator will be trained and become highly proficient with the internal systems including contract programs, Workday, Salesforce, Microsoft and Adobe applications. This is a front-of-the-house position that will be responsible for coordinating day to day office operations, directing call inquiries and administering to commercial sale and leasing transactions.

Administrative Functions

• Prepare AIR Forms - Purchase and Sale Agreements, Leases Agreements, Tenant Estoppels and Disclosures (Property Information Sheets and Seller’s Mandatory Disclosure)
• Draft Listing Agreements – Cushman & Wakefield and AIR Forms.
• Coordinate with Legal Department and management to finalize for execution and tracking
• Prepare and format Letters of Intent, Proposals to Lease or Purchase, Counter Responses and other Transaction Related Correspondences
• Enter new listings into Salesforce to generate project codes for corresponding deals
• Enter new opportunities into Salesforce and prepare invoices as needed for fee-earner
• Follow and adhere to deal management process and submission of all applicable documentation required—collect all deal-related documents, and follow up with all parties as required if missing items
• Organize all agreements, property information and due diligence materials for each pursuit and transaction
• Support timeliness of team’s deliverables
• Coordinate marketing efforts with corporate marketing functions
• Create, enter and maintain listings in external listing multiple services (AIR, LoopNet, and CoStar)
• Maintain and account for our subscription with LoopNet and our team’s listings posted within
• Maintain team’s internal active list of property listings and pursuits
• Prepare property surveys, tour books, property flyers/brochure and other marketing materials as needed
• Research availabilities and comps in listing multiple service and internal Cushman & Wakefield database
• Prepare revenue forecasting information on brokerage team revenue as directed by the Operations Manager

Day-to-Day Office Operations

• Greet all guests and coordinate any onsite meetings by scheduling conference rooms & catering on an ad hoc basis
• Develop a familiarity with conference room AV equipment and assist employees and guests with presentation tools
• Collect and distribute mail and packages
• Maintain breakroom & copy room supplies
• Answer and direct phone calls to the appropriate broker or department

Requirements

Bachelor’s degree or equivalent

1-3 Years’ experience in marketing, administration or related field; or similar combination of education and experience

Excellent oral and written communication skills

Strong time management and prioritizing ability

Proficiency with Microsoft Office Suite, particularly Microsoft Word, Excel and PowerPoint

Familiarity with Adobe Creative Suite programs a plus

Detail oriented, self-starter, well organized, able to set priorities and handle multiple projects at any given time, and comfortable working in a fast-paced environment independently

Demonstrated strong interpersonal skills

History of excellent internal and external customer service

Physical Requirements

• Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for 8 hours a day
• May involve periods of standing, such as operating at machines including copiers, scanners, binding, cutting, and folding
• Some overtime may be required
• Regularly required to lift supply boxes; some could weigh up to 30 pounds
• Extensive walking through out the office
• Regularly required to talk, hear, and use hands and fingers to write and type
• Ability to speak clearly so others can understand you
• Ability to read and understand information and ideas presented orally and in writing
• Ability to communicate information and ideas in writing and orally so others will understand
• Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays

Benefits

• Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work.

Compensation

In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications. The company will not pay less than minimum wage for this role. The compensation for the position is: $27.18 - $31.9712

Equal Opportunity

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities.

Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [e-mail]. Please refer to the job title and job location when you contact us.

INCO

“Cushman & Wakefield”

About Cushman & Wakefield

Cushman & Wakefield (NYSE: CWK) is a leading global commercial real estate services firm for occupiers and investors with approximately 53,000 employees in over 350 offices and nearly 60 countries. In 2025, the firm reported revenue of $10.3 billion across its core service lines of services, Leasing, Capital markets, and Valuation and other. Built around the belief that Better never settles, the firm receives numerous industry and business accolades for its award-winning culture.

For additional information, visit www.cushmanwakefield.com