Executive Administrator

Cushman & Wakefield; New York (NY); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

Health, vision, dental insurance

Retirement savings plan

Job summary

Cushman & Wakefield in New York seeks an Executive Administrator to support the Executive Broker, managing calendars, travel, emails, and client deliverables. The role oversees complex operations, coordinates meetings, screens calls, and maintains critical records.

Responsibilities include preparing proposals, coordinating space surveys, managing CRM, expenses, and licenses, and supporting community events. A Bachelor’s degree and extensive admin experience are required.

Qualifications

• 10+ years of executive administrative experience supporting c-suite professionals.
• Bachelor’s degree required.

Responsibilities

• Assist Executive Broker with managing complex operations to ensure admin, financial, and operational activities run smoothly.
• Provide oversight, organize, and prioritize critical issues; anticipate needs and act timely.
• Manage and organize calendars, meetings, travel, and agendas; resolve scheduling conflicts.
• Prepare site search tours, proposals, RFPs, and client deliverables in PowerPoint and maps.
• Draft and screen calls; manage broker expenses and charitable contributions; track payments.
• Maintain CRM, contacts, and email correspondence; support community activities and events.
• Ensure broker education, credentials, and licensing are current.

Skills

Verbal communication

Written communication

Highly organized

Initiative

Multi-tasking

Time management

Urgency to complete tasks

Team player

Detail oriented

Problem solving

Tech savvy

Outlook/MS Suite

Workday

Microsoft Teams

Communication across stakeholders

Education

Bachelor's degree

Tools

Outlook

MS Office

Workday

Microsoft Teams

Job description

Job Title: Executive Administrator

Principal Responsibilities

• Assist Executive Broker with managing their complex business operations to ensure administrative, financial, and operational activities are performed in a seamless and efficient manner
• Provide oversight and guidance, organize, and prioritize critical issues
• Anticipate Executive Broker, client and business needs and undertake necessary actions to produce effective results timely
• Manage and organize complex calendar activities such as meetings, agendas, luncheon arrangements and travel plans; work around scheduling conflicts and keeping Executive Broker on schedule
• Assist in planning and coordinating complex travel arrangements
• Manage email correspondence for Executive Broker promptly. Reply where necessary, print attachments, follow up on actions, flag urgent messages.
• File in appropriate folders
• Update and maintain contacts, telephone numbers and email addresses
• Manage CRM
• Manage deal booking process
• Coordinate and track presentations and client deliverables, ensuring timely completion
• Prepare site search / space survey tour book presentations in PowerPoint and maps, leveraging data from CoStar and from calling/emailing brokers for information
• Draft proposals and RFPs and assemble proposal matrix / summary packages for client’s review
• Answer and screen all incoming calls to Executive Brokers office
• Organize and input broker expenses and charitable contributions, track payments and allowances
• Support Executive Broker's community and industry activities and events
• Ensure that education, credentials and licensing of brokers is current
• Prepare, collect and maintain information for the preparation of confidential reports, proposals, and other materials
• Provide PTO coverage to colleagues
• And any other duties as requested

Minimum Qualifications

• 10+ years of executive administrative experience supporting corporate c-suite professional/s, real estate background preferred
• Bachelor’s degree required

Required Skills

• 1.Excellent verbal and written communication skills
• 2.Highly organized, logical thinker
• 3.Takes initiative
• 4.Flexible schedule for Over time
• 5.Ability to multi-task and organize a daily workload by priorities
• 7.Sense of urgency about tasks or assignments
• 8.Friendly, personable demeanor
• 10.Strong work ethic/commitment level
• 11.Team player
• 12.Positive attitude
• 13.Excellent attention to detail and follow through
• 14.Proactive approach to problem-solving
• 15.Technologically proficient with Outlook, MS Suite, Workday, Microsoft Teams etc.

Benefits

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work.

In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications. The company will not pay less than minimum wage for this role. The compensation for the position is: $ 85,000.00 - $100,000.00

Equal Opportunity Statement

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [e-mail]. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”

About Cushman & Wakefield

Cushman & Wakefield (NYSE: CWK) is a leading global commercial real estate services firm for occupiers and investors with approximately 53,000 employees in over 350 offices and nearly 60 countries. In 2025, the firm reported revenue of $10.3 billion across its core service lines of services, Leasing, Capital markets, and Valuation and other. Built around the belief that Better never settles, the firm receives numerous industry and business accolades for its award-winning culture. For additional information, visit www.cushmanwakefield.com