Brokerage Coordinator

Cushman & Wakefield; Irvine (CA); On-site; USD 85,503,000 - 100,576,000; Full time

Job summary

Cushman & Wakefield is seeking a Brokerage Coordinator in Irvine to support a market-leading team of Brokers. The role focuses on execution of real estate transactions, client deliverables, and multi-department coordination in a fast-paced environment.

The ideal candidate will have a Bachelor degree or equivalent, 3+ years in marketing or related fields, and strong communication and organizational skills. Proficiency with Microsoft Office and Adobe Creative Suite is expected, with a

Qualifications

• Bachelor degree or equivalent.
• 3+ years’ experience in marketing or related field.
• Excellent oral and written communication skills, including creating and editing marketing materials.
• Proficiency with Microsoft Office Suite.
• Proficiency with Adobe Creative Suite.
• Detail oriented, self-starter, well organized, able to set priorities and handle multiple projects at any given time, and comfortable working in a fast-paced environment independently.
• Demonstrated strong interpersonal skills.
• History of excellent internal and external customer service.

Responsibilities

• Coordinate with internal functional groups on behalf of brokers in support of pursuits as needed, including content creation for marketing materials.
• Attend strategy sessions with brokers and other departments to generate ideas for pursuits.
• Coordinate appointments with internal and external clients and arrange accommodations.
• Serve as point of contact for client requests.
• Perform research, property searches and site selections.
• Create market documents, tour books, property flyers, brochures and other marketing materials as needed.
• Collect and prepare information for client activity reports.
• Execute property tour logistics for showing, including coordination with brokers and/or licensed professionals.
• Create and administer marketing materials and collateral.
• Update website content, social media, etc. on behalf of brokers.
• Create budgets for broker projects in partnership with team.
• Coordinate vendor services (e.g. photographs and aerials).
• Coordinate events (e.g. open houses, industry-related, etc.).
• Oversee and maintain marketing schedule for respective clients.
• Create market documents, tour books, property flyers, brochures and other marketing materials as needed for listings.
• Maintain and enter new leads and opportunities into the CRM system.
• Generate project codes for corresponding deals for the proper recording of pursuit and deal-related expenses.
• Run reports.
• Prepare and collect all deal-related documents, and follow up with all parties on the execution as required.
• Process all expense reports for brokers.
• Coordinate with Legal for review and approval of agreements as necessary.
• Create deal sheets per listing agreements for review and approval.
• Follow and adhere to deal management process by use of deal management system and submission of all applicable documentation required.
• Maintain outstanding balances in CRM for brokers.
• Populate Internal Listing Database and maintain listings in external databases.

Skills

Project management

Organizational skills

Interpersonal skills

Communication skills

Education

Bachelor degree or equivalent

Tools

Microsoft Office

Adobe Creative Suite

Job description

Job Title

Brokerage Coordinator

Job Description Summary

We are seeking a Brokerage Coordinator to support a market leading team of Brokers at a top global real estate services firm. The role consists of execution of work related to commercial real estate transactions and client deliverables. This individual must be a collaborative team player with a can-do mindset and will participate in regular business and team meetings, as requested, to understand and facilitate client goals. This multifaceted role requires someone with strong organizational and project management skills, and the ability to multi-task in a fast-paced environment. The Brokerage Coordinator will be trained and developed to become highly proficient with internal systems and technologies, as well as Workday, Salesforce, Microsoft and Adobe applications.

Job Description

Essential Duties and Responsibilities

• Support content creation process with regards to timeline and transaction cycle
• Coordinate with other departments (marketing, research, finance) based on the needs of the team and client
• Provide sales, marketing and transaction support
• Supports client relationship management in partnership with Broker(s)
• Support timeliness of deliverables

Key Responsibilities

Pitch and Proposal Coordination

• Coordinate with internal functional groups on behalf of brokers in support of pursuits as needed. This includes obtaining and delivering necessary information for content creation for marketing deliverables (graphic design, mapping, etc.)
• Attend strategy sessions with brokers and other departments as necessary to generate creative/innovative ideas for pursuits
• Coordinate appointments with internal and external clients and arrange any other accommodations that may be required
• Serve as point of contact for client requests
• Perform research, property searches and site selections
• Create market documents, tour books, property flyers, brochures and other marketing materials as needed

Business Development

• Collect and prepare information for client activity reports
• Execute property tour logistics for showing, including coordination with brokers and/or licensed professionals
• Create and administer marketing materials and collateral
• Update website content, social media, etc. on behalf of brokers
• Create budgets for broker projects in partnership with team
• Coordinate vendor services (e.g. photographs and aerials)
• Coordinate events (e.g. open houses, industry-related, etc.)
• Oversee and maintain marketing schedule (e.g. administration of e-comms) for respective clients
• Create market documents, tour books, property flyers, brochures and other marketing materials as needed for listings

Maintain Client Relationship Management Database

• Maintain and enter new leads and opportunities into the CRM system
• Generate project codes for corresponding deals for the proper recording of pursuit and deal-related expenses
• Run reports

Deal Documentation and Revenue Accounting

• Prepare and collect all deal-related documents, and follow up with all parties on the execution as required
• Process all expense reports for brokers
• Coordinate with Legal for review and approval of agreements as necessary
• Create deal sheets per listing agreements for review and approval
• Follow and adhere to deal management process by use of deal management system and submission of all applicable documentation required
• Maintain outstanding balances in CRM for brokers

Maintain and Manage Research Databases

• Support population of Internal Listing Database on behalf of brokers
• Enter new listings and share all required property information, availability, and additional information, as directed by fee-earner
• Maintain listings in external database

Requirements

• Bachelor degree or equivalent
• 3+ years’ experience in marketing or related field
• Or similar combination of education and experience
• Excellent oral and written communication skills, including creating and editing marketing materials
• Proficiency with Microsoft Office Suite
• Proficiency with Adobe Creative Suite
• Detail oriented, self-starter, well organized, able to set priorities and handle multiple projects at any given time, and comfortable working in a fast-paced environment independently
• Demonstrated strong interpersonal skills
• History of excellent internal and external customer service

Compensation

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $29.84 - $35.10

Equal Opportunity Employer

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

ADA Accommodation

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [e-mail]. Please refer to the job title and job location when you contact us.

INCO: "Cushman & Wakefield"