Brokerage Coordinator - Administrative Support

cw; Bakersfield (CA); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Retirement plan

Job summary

Cushman & Wakefield in Bakersfield, CA is seeking a Brokerage Coordinator to support a market-leading team of Brokers in commercial real estate transactions. You will handle administrative tasks, document preparation, listings, and client deliverables with a collaborative, fast-paced approach.

Responsibilities include using AIR forms, Salesforce and Workday, coordinating meetings, and assisting with marketing materials. A bachelor's degree and strong communication are required.

Qualifications

• Bachelor's degree or equivalent.
• 1–3 years in marketing, administration or related field.
• Excellent written and verbal communication skills.
• Strong multitasking in a fast-paced environment.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Coordinate office operations and manage daily tasks.
• Prepare and file transaction documents using AIR forms and Salesforce.
• Support brokers with lease and sale document workflows.
• Greet guests and manage conference room scheduling.
• Assist marketing with property flyers and listings.

Skills

Communication

Time management

Microsoft Office

Salesforce

Workday

Education

Bachelor's degree or equivalent

Tools

Adobe Creative Suite

Air Forms

Salesforce

Job description

Brokerage Coordinator - Administrative Support

Job Description Summary

We are seeking a Brokerage Coordinator to support a market-leading team of Brokers at a top global real estate services firm. The role consists of execution of work related to commercial real estate transactions and client deliverables. This individual must be a collaborative team player with a can-do mindset and will participate in regular business and team meetings. It is a multifaceted role requiring strong organizational skills, plus the ability to take some initiative and multi-task in a fast-paced environment. The Brokerage Coordinator will be trained and become highly proficient with the internal systems including contract programs, Workday, Salesforce, Microsoft and Adobe applications. This is a front-of-the-house position that will be responsible for coordinating day to day office operations, directing call inquiries and administering to commercial sale and leasing transactions.

Job Description

Administrative Functions

• Prepare AIR Forms - Purchase and Sale Agreements, Leases Agreements, Tenant Estoppels and Disclosures (Property Information Sheets and Seller's Mandatory Disclosure)
• Draft Listing Agreements - Cushman & Wakefield and AIR Forms. Coordinate with Legal Department and management to finalize for execution and tracking
• Prepare and format Letters of Intent, Proposals to Lease or Purchase, Counter Responses and other Transaction Related Correspondences
• Enter new listings into Salesforce to generate project codes for corresponding deals
• Enter new opportunities into Salesforce and prepare invoices as needed for fee-earner
• Follow and adhere to deal management process and submission of all applicable documentation required-collect all deal-related documents, and follow up with all parties as required if missing items
• Organize all agreements, property information and due diligence materials for each pursuit and transaction
• Support timeliness of team's deliverables
• Coordinate marketing efforts with corporate marketing functions
• Create, enter and maintain listings in external listing multiple services (AIR, LoopNet, and CoStar)
• Maintain and account for our subscription with LoopNet and our team's listings posted within
• Maintain team's internal active list of property listings and pursuits
• Prepare property surveys, tour books, property flyers/brochure and other marketing materials as needed
• Research availabilities and comps in listing multiple service and internal Cushman & Wakefield database
• Prepare revenue forecasting information on brokerage team revenue as directed by the Operations Manager

Day-to-Day Office Operations

• Greet all guests and coordinate any onsite meetings by scheduling conference rooms & catering on an ad hoc basis
• Develop a familiarity with conference room AV equipment and assist employees and guests with presentation tools
• Collect and distribute mail and packages
• Maintain breakroom & copy room supplies
• Answer and direct phone calls to the appropriate broker or department

Requirements

• Bachelor's degree or equivalent
• 1-3 Years' experience in marketing, administration or related field; or similar combination of education and experience
• Excellent oral and written communication skills
• Strong time management and prioritizing ability
• Proficiency with Microsoft Office Suite, particularly Microsoft Word, Excel and PowerPoint
• Familiarity with Adobe Creative Suite programs a plus
• Detail oriented, self-starter, well organized, able to set priorities and handle multiple projects at any given time, and comfortable working in a fast-paced environment independently
• Demonstrated strong interpersonal skills
• History of excellent internal and external customer service

Physical Requirements

• Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for 8 hours a day
• May involve periods of standing, such as operating at machines including copiers, scanners, binding, cutting, and folding
• Some overtime may be required
• Regularly required to lift supply boxes; some could weigh up to 30 pounds
• Extensive walking through out the office
• Regularly required to talk, hear, and use hands and fingers to write and type
• Ability to speak clearly so others can understand you
• Ability to read and understand information and ideas presented orally and in writing
• Ability to communicate information and ideas in writing and orally so others will understand
• Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provid