Brokerage Coordinator

Cushman & Wakefield; Chicago (IL); On-site; USD 84,361,000 - 99,172,000; Full time

Benefits offered by this job

Health benefits

Dental insurance

Vision insurance

Retirement plan

Paid time off

Job summary

Cushman & Wakefield is seeking a Brokerage Coordinator to support fee-earners and teams by coordinating pitches, proposals, and transaction support. The role involves CRM maintenance, content production coordination, and cross-department collaboration to ensure timely client deliverables.

Ideal candidates will have a Bachelor’s degree and strong Microsoft Office skills, with experience in design tools like InDesign/Photoshop and Salesforce considered a plus.

Qualifications

• Bachelor’s degree preferred in business/marketing/communications/finance.
• Administrative experience for executive level professionals desirable.
• Advanced knowledge of Microsoft Office; familiarity with InDesign, Photoshop a plus.

Responsibilities

• Coordinate pitch and proposal processes for fee-earners and teams.
• Assist with transaction support and fee-earner administrative tasks.
• Maintain CRM entries, scheduling, and travel arrangements.
• Organize and prepare deal-related documents and reports.
• Prepare expense reports and support client service activities.

Skills

Microsoft Office

Adobe InDesign

Photoshop

Salesforce

Communication skills

Multitasking

Project management

Attention to detail

Education

Bachelor's Degree (Business, Marketing, Communications, or Finance)

Tools

Microsoft Office

Adobe InDesign

Salesforce

Job description

Job Title

Brokerage Coordinator

Job Description Summary

The Brokerage Coordinator will report to the Director of Operations and will serve as the support for the fee-earner and/or team. This position is responsible for support and management of client service activities such as pitch and proposals, transaction support, and fee-earner administrative support. The Brokerage Coordinator will interact with various departments within the organization on behalf of the fee-earner to ensure they are able to meet the needs of their clients.

Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage database
• Manage content creation process with regards to timeline and production cycle
• Coordinate with other departments based on the needs of the fee-earner
• Support timeliness of deliverables
• Provide sales and deal support

KEY RESPONSIBILITIES

• Pitch and proposal coordination
• Manage coordination with Marketing, Research, and Financial Analyst on behalf of fee-earner for the creation of pitch/proposal and deliver content as necessary
• Populate template market documents such as tour books, property flyers, and brochures
• Create or assist with production and design marketing and collateral deliverables (eg. Pitch presentations, proposals, property flyers, brochures, marketing eblasts, event invitations, tour books, floor plan edits, updating stacking plans)
• Abstract leases and draft proposals with direction from supervising C&W real estate professional
• Compile information to be used in periodic landlord leasing activity reports
• Organize transaction documents, including confidentiality agreements, leases, contracts, listings, closing documents, etc for deal submission.
• Handle client contact lists, including database management
• Prepare expense reports, schedule meetings, book travel.
• Conduct Other Administrative Duties as necessary

MAINTAIN CRM

• Enter new leads and opportunities into the CRM system and update accordingly
• Schedule meetings with Client on behalf of fee-earner and coordinate any other arrangements as needed
• Assist in planning, scheduling, and promoting of fee-earner hosted events
• Coordinate travel and other logistics for fee-earner as necessary
• Prepare deal related documents and provide to fee-earner for review, approval, and delivery
• Conduct Other Administrative Duties as necessary

BACKGROUND AND EXPERIENCE

• Bachelor’s Degree (Business, Marketing, Communications, or Finance a plus) preferred
• Administrative experience for executive level professional for more senior positions preferred
• Advanced knowledge of Microsoft Office
• Intermediate knowledge of Adobe InDesign, Photoshop and Salesforce a plus

COMPETENCIES

• Excellent written and oral communication skills
• Ability to multitask
• Ability to take direction from multiple sources
• Excellent project management skills
• Excellent attention to detail
• Demonstrated aptitude to solve problems and navigate through obstacles

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work.

The compensation for the position is: $29.42 - $34.61

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [e-mail].

Please refer to the job title and job location when you contact us. INCO: “Cushman & Wakefield”

About Cushman & Wakefield

Cushman & Wakefield Cushman & Wakefield (NYSE: CWK) is a leading global commercial real estate services firm for occupiers and investors with approximately 53,000 employees in over 350 offices and nearly 60 countries. In 2025, the firm reported revenue of $10.3 billion across its core service lines of services, Leasing, Capital markets, and Valuation and other. Built around the belief that Better never settles, the firm receives numerous industry and business accolades for its award-winning culture. For additional information, visit www.cushmanwakefield.com