Brokerage Coordinator

KCRE Advisors; Colorado Springs (CO); On-site; USD 42,000 - 55,000; Full time

Job summary

KCRE Advisors, a Colorado Springs commercial real estate brokerage, is seeking a Brokerage Coordinator to join on-site at our office. You will support brokers with listing activity, marketing materials, CRM updates, and administrative tasks.

Ideal candidates have 1-3+ years in a professional or administrative role, strong communication, organization, and proficiency in MS Office and QuickBooks Online. This position offers growth potential within a market-leading local firm.

Qualifications

• Strong written and verbal communication skills.
• Highly organized, proactive, and detail oriented.
• 1-3+ years of professional or administrative experience.
• Proficiency with MS Office, QuickBooks Online, and Canva/Squarespace.

Responsibilities

• Prepare and manage proposals, presentations, and transaction documentation.
• Maintain CRM system with leads, opportunities, and deal records.
• Assist in drafting and reviewing LOIs, lease/sale documents and listing agreements.
• Collaborate with Brokers to produce high-impact client deliverables.
• Create marketing materials using Canva/Adobe tools; manage electronic campaigns.
• List management: update listings in CoStar, Crexi, Catylist; prepare visuals.
• Administrative tasks: calls, calendar management, contact list maintenance.
• Accounting duties: collect W9s, prepare invoices, process 1099s, payroll, and reconcile QuickBooks.

Skills

Strong written and verbal communicator

Proactive problem-solver

Highly organized multitasker

Adaptable and priority-shifter

1-3+ years professional/admin经验

Education

High School Diploma

Associate's degree

Tools

Microsoft Office Suite

QuickBooks Online

Adobe Acrobat Pro

Canva

Squarespace

Constant Contact

Job description

Company Description KCRE Advisors is a commercial real estate brokerage based in Colorado Springs, CO, serving clients in retail, office, and land assets. The team provides guidance through every stage of buying, selling, and leasing, offering market insight and transaction support. With expertise in leasing, acquisitions, and dispositions, KCRE Advisors helps clients achieve strategic real estate goals. The firm emphasizes professional service, local market knowledge, and long‑term client relationships.

Role Description: The Brokerage Coordinator is an on‑site role based at KCRE Advisors’ office in Colorado Springs, CO. This position supports brokerage professionals by coordinating listing activities, preparing marketing materials, maintaining accurate property, client, and transaction records and accounting functions.

Duties

Client & Transaction Support

• Prepare and manage proposals, presentations, and transaction documentation.
• Maintain CRM system (e.g., Nimble) with leads, opportunities, and deal records.
• Assist in drafting and reviewing Letters of Intent (LOI), lease/sale documents and listing agreements.

Marketing & Creative Coordination

• Collaborate with Brokers to produce high-impact client deliverables.
• Create and edit flyers, brochures, Offering Memorandums, Broker Opinions of Value, Non-disclosure Agreements and email campaigns using Canva, Adobe Acrobat Pro, Constant Contact and Microsoft Office.
• Manipulate aerials, maps and floorplans for brochures and illustrations.
• Listing Management: Create new/update listings in CoStar, Crexi and Catylist.
• Submit CoStar Award nominations quarterly and annually.

Administrative & Operational Management

• Provide day-to-day support including answering calls, calendar management, and contact list maintenance.

Accounting

• Collect W9's and prepare invoices for vendors.
• Product 1099's and issue to the IRS.
• Manage accounts payable/receivable, payroll, taxes and mileage through QuickBooks Online.
• Reconcile QuickBooks
• Work with and coordinate with the business owner and CPA firm, as needed.
• Produce commission checklists and issue commission payments to inside and outside brokers.
• Maintain internal databases (Egnyte) and ensure documentation accuracy and compliance.

Qualifications

• Excellent communicator with strong written and verbal skills
• Proactive and solution-oriented; anticipates needs before they arise.
• Highly organized multitasker
• Adaptable and able to shift quickly between tasks and priorities
• High School Diploma, Associate's degree a plus.
• 1-3+ years of experience in a professional or administrative capacity.
• Strong written and verbal communication skills.
• Highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.
• Demonstrated problem-solving skills and ability to work independently and collaboratively.
• Proficiency in Microsoft Office Suite, QuickBooks Online, Adobe Acrobat Pro, Canva, Squarespace, and Constant Contact.