Brokerage Services Coordinator

Newmark Group; Houston (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Newmark Group in Houston, TX is seeking an administrative support professional to assist a sales and marketing team. You will manage messages, schedule meetings, prepare documents, and coordinate travel, ensuring confidentiality and professional communication.

The role requires strong MS Office skills, attention to detail, and the ability to handle multiple tasks under deadline pressure while maintaining brand consistency across materials and client communications.

Qualifications

• High School diploma or GED; 2 years related experience.
• Associate or Bachelor in Marketing/Graphic Design preferred.
• 2+ years real estate brokerage or sales/marketing experience helpful.
• Advanced MS Office skills and strong communication abilities.
• Detail-oriented with ability to manage multiple tasks to deadlines.

Responsibilities

• Maintain brand messaging and templates for marketing materials.
• Coordinate data submission with marketing/analysis teams.
• Prepare and maintain documents (RFI, LOI, RFP).
• Update client databases and respond to broker requests.
• Arrange meetings, travel, and prepare reports.
• Handle expense reports and general administrative duties.

Skills

Microsoft Office

PowerPoint

Excel

Organization

Communication

Customer service

Time management

Attention to detail

Education

Associate degree or Bachelor’s degree in Marketing/Graphic Design (preferred)

GED or High School diploma required

Tools

Microsoft Office Suite

Internet research

Job description

Under general supervision, performs a variety of specialized and custom tasks to provide administrative support for a team of sales professionals. Maintain confidentiality of Sales, Marketing, Client, and proprietary information and data in all communications.Position requires in-depth knowledge of Sales and Marketing administrative and operational policy and procedure and general business practices and procedures.

Responsibilities

• Maintain NMRK brand, product, office, and client messaging and consistency by applying templates to produce marketing materials to include; flyers, proposals, tour books, touch pieces, maps, floor plans, qualification packages, and market surveys.
• Review marketing material specifications, and act as point of contact and liaison with centralized marketing, analysis, and research groups to coordinate the completion and submission of financial, marketing, and various client specific property data to incorporate into customized property information packages.
• Prepare and maintain accurate documents to include, Request for Information (RFI’s), Letter of Intent (LOI’s) and Request for Proposal (RFP’s).
• Update and maintain various information databases to include; client and prospect databases.
• Respond to outside broker requests.
• Coordinate mass marketing mailings.
• Create, maintain and/or purge files and records, including real estate transaction files.
• Provide informational assistance to clients to include; greeting clients, directing telephone traffic and scheduling appointments and tours.
• Coordinate complex on/offsite meetings and conferences as well as travel arrangements.
• Prepare, update, collate and package reports as instructed by team.
• Perform administrative functions and prepare communication as required.
• Prepare expense reports as required.
• May perform other duties as assigned.

Qualifications

Skills, Education and Experience:

• High School diploma or General Education Degree (GED) required, & 2 years work related experience. Associate’s degree or Bachelor’s degree in Marketing and Graphic Design a preferred.
• Minimum 2 years related work experience to include Real Estate Brokerage or Sales and Marketing
• Advanced Microsoft Office Suite, PowerPoint, Excel and Internet research skills
• Demonstrates administrative support skills including appointment scheduling, and ability to compose/proof and edit correspondence and reports
• Organizational, communication (written, oral, telephone), customer service and strong attention to detail are essential in this position
• Problem solving, decision-making, and analytical skills required
• Ability to prioritize, and manage multiple tasks, and meet stringent deadlines
• May perform other duties as assigned

Working Conditions:Normal working conditions with the absence of disagreeable elements

Note:The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.