Brokerage Coordinator

Cushman & Wakefield; Nashville (TN); On-site; USD 42,000 - 65,000; Full time

Job summary

Cushman & Wakefield Nashville is seeking a Brokerage Coordinator to support broker teams with day-to-day administration, meeting coordination, and marketing materials preparation. You will help keep client communications organized and schedules aligned to project timelines.

This role emphasizes strong MS Office and desktop publishing skills, meticulous record keeping, and proactive collaboration with brokers, clients, and vendors to ensure accurate, timely outputs and smooth operations.

Qualifications

• Bachelor's degree or High School diploma and equivalent real estate experience
• 3 years administrative experience
• Basic knowledge of real estate
• Basic proficiency in MS Office Suite
• Basic proficiency in desktop publishing software
• Excellent oral and written communication skills
• Basic organizational and multi-tasking skills
• Basic time management skills
• Ability to exercise discretion in dealing with confidential information and highly sensitive issues
• Strong interpersonal skills and problem-solving ability
• Proven record of excellent internal and external customer service
• Excellent attendance and punctuality

Responsibilities

• Manages broker office operations, including handling mail and incoming calls, coordinating broker calendars, organizing client and visitor meetings, and assisting brokers in preparing for meetings.
• Prepares marketing materials, including Offering Memorandums, Requests for Proposals (RFPs), and Marketing Packages using desktop publishing software.
• Manages outside vendors for printing and graphics when materials are not produced in-house.
• Keeps clients, broker team members, and administrative staff informed of deliverable status, deadlines, and upcoming meetings.
• Coordinates broker calendars with clients and project teams and takes appropriate actions to keep projects on schedule.
• Maintains and updates the branch database and library of Offering Memorandums and Proposals.
• Produces and maintains Project Control Books, as applicable.
• Produces and maintains tables of comparable sales by category, size, and geographic location.
• Works with the Branch Public Relations vendor regarding press releases.
• Tracks all agreements and deals to provide the Branch Commission Accountant with current information regarding accounts payable and outstanding deal-related items.
• Orders and maintains inventory of office supplies, stationery, covers, and related materials.
• Reviews RTD calculations for accuracy and ensures cost recoveries (e.g., OTT and Financial Consulting Department recoveries) are completed prior to submission to the Branch Commission Accountant.
• Recommends improvements to policies, procedures, and training systems; shares best practices, process improvements, organizational methods, and software tips/techniques during staff meetings.
• Performs general administrative duties as needed.

Skills

Communication skills

Interpersonal skills

Problem solving

Time management

Multitasking

Organization

Education

Bachelor's degree

Real estate experience

Tools

MS Office

Desktop publishing

Job description

Job Title

Brokerage Coordinator

Job Description Summary

Job Description Summary Job Description POSITION PURPOSE Supports broker teams through day-to-day administration, report preparation, and related activities. The coordinator may support the work of a single broker or broker team which typically includes one or more brokers and receives day-to-day supervision from the Operations Manager or Team Leader.

ACCOUNTABILITIES

• Manages broker office operations, including handling mail and incoming calls, coordinating broker calendars, organizing client and visitor meetings, and assisting brokers in preparing for meetings.
• Prepares marketing materials, including Offering Memorandums, Requests for Proposals (RFPs), and Marketing Packages using desktop publishing software.
• Manages outside vendors for printing and graphics when materials are not produced in-house.
• Keeps clients, broker team members, and administrative staff informed of deliverable status, deadlines, and upcoming meetings.
• Coordinates broker calendars with clients and project teams and takes appropriate actions to keep projects on schedule.
• Maintains and updates the branch database and library of Offering Memorandums and Proposals.
• Produces and maintains Project Control Books, as applicable.
• Produces and maintains tables of comparable sales by category, size, and geographic location.
• Works with the Branch Public Relations vendor regarding press releases.
• Tracks all agreements and deals to provide the Branch Commission Accountant with current information regarding accounts payable and outstanding deal-related items.
• Orders and maintains inventory of office supplies, stationery, covers, and related materials.
• Reviews RTD calculations for accuracy and ensures cost recoveries (e.g., OTT and Financial Consulting Department recoveries) are completed prior to submission to the Branch Commission Accountant.
• Recommends improvements to policies, procedures, and training systems; shares best practices, process improvements, organizational methods, and software tips/techniques during staff meetings.
• Performs general administrative duties as needed.

MINIMUM REQUIREMENTS

• Bachelors degree or High School diploma and equivalent real estate experience
• 3 years administrative experience
• Basic knowledge of real estate
• Basic proficiency in MS Office Suite
• Basic proficiency in desktop publishing software
• Excellent oral and written communication skills
• Basic organizational and multi-tasking skills
• Basic time management skills
• Ability to exercise discretion in dealing with confidential information and highly sensitive issues
• Strong interpersonal skills and problem-solving ability
• Proven record of excellent internal and external customer service
• Excellent attendance and punctuality

PHYSICAL REQUIREMENTS

• Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer
• Regularly required to talk, hear, and use hands and fingers to write and type
• Ability to speak clearly so others can understand you
• Ability to read and understand information and ideas presented orally and in writing