Brokerage Administrator

Vaco; Nashville (TN); On-site; USD 50,000 - 75,000; Full time

Job summary

Highspring LLC (d/b/a Vaco by Highspring) seeks a Brokerage Administrator to join our small, professional team onsite in Nashville. The role supports brokers from listing to closing, owning document execution and CRM data integrity while coordinating accounting tasks and vendor relations.

Ideal candidates have 4+ years in brokerage administration, are comfortable with AI, and bring CRM/database experience. We value tenure, an entrepreneurial mindset, and the ability to thrive in a small company

Qualifications

• 4+ years of experience in brokerage administration, office management, or administrative work required.
• Must be comfortable using AI.
• Experience in CRM/database management required.

Responsibilities

• Support brokers, manage listings start to finish, draft listing agreements.
• Own document execution for listings, LOIs, PSAs, leases.
• CRM management to keep deal and listing data current and accurate.
• Assist with accounting duties, including invoice coordination and tracking receivables.
• Order office supplies and manage vendor relationships.
• Plan team and investor events.
• Improve team efficiency using AI.

Skills

Brokerage admin

Office management

Administrative work

CRM management

AI familiarity

Real estate exp

Small team

Entrepreneurial mindset

Job description

Our client is seeking a Brokerage Administrator to join their team on a permanent basis. This is an excellent opportunity for someone looking to grow their career and join a small and professional team.

This Brokerage Administrator opportunity is fully onsite in Nashville and is a permanent opportunity.

Responsibilities:

• Supporting brokers including managing listings from start to finish and drafting listing agreements
• Owning all document execution for listings, LOIs, PSAs, and leases
• CRM management to ensure all deal and listing data is current and accurate
• Assisting with accounting duties including invoice coordination and tracking receivables
• Ordering office supplies and managing vendor relationships
• Planning team and investor events
• Improving team efficiency using AI

Requirements:

• 4+ years of experience in brokerage administration, office management, or administrative work required
• Must be comfortable using AI
• Experience in CRM/database management required
• Real estate industry experience is ideal, but not required
• Experience working in a small organization is ideal, must be comfortable working for a small company
• Must be able to be fully onsite in Nashville
• Looking for candidates with strong tenure
• Candidates with an entrepreneurial mindset are ideal

Desired Skills and Experience:

• 4+ years of experience in brokerage administration, office management, or administrative work required
• Must be comfortable using AI
• Experience in CRM/database management required
• Real estate industry experience is ideal, but not required
• Experience working in a small organization is ideal, must be comfortable working for a small company
• Must be able to be fully onsite in Nashville
• Looking for candidates with strong tenure
• Candidates with an entrepreneurial mindset are ideal

Job Title: Brokerage Administrator

Location: Fully onsite in Nashville

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.