Administrative Assistant

SVN | Wood Properties; Knoxville (TN); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health benefits (medical, dental, vision)

401(k) eligibility after one year

15 days Paid Time Off (PTO)

9 holidays

Job summary

SVN | Wood Properties is seeking an Administrative Assistant to support commercial real estate operations in Knoxville, TN. The ideal candidate will facilitate transactions, manage documentation, and assist with marketing efforts in a fast-paced environment.

This full-time position offers a competitive salary, health benefits, and paid time off. Proficiency in Microsoft Excel and strong organizational skills are crucial for success in this role.

Qualifications

• Excellent organizational skills and attention to detail are essential.
• Proficiency in Microsoft Excel is required.
• Strong written and verbal communication skills are necessary.

Responsibilities

• Facilitate commercial real estate transactions and manage documentation.
• Support marketing efforts and assist with advertising campaigns.
• Maintain accurate records in management systems.

Skills

Excellent organizational and detail-oriented capabilities

Proficiency in Microsoft Excel

Effective written and verbal communication skills

Proactive, self-motivated, and task-oriented

Ability to learn and adapt to new software and procedures

Job description

Future Opening: Administrative Assistant

Full Time • Knoxville

Role Description

As the Brokerage Coordinator, you will be an integral part of our team, supporting advisors and ensuring smooth operations within our commercial real estate brokerage. This role involves managing transactions, assisting with marketing efforts, handling administrative duties, and maintaining compliance records. If you thrive in a fast‑paced environment and have a passion for organization and supporting others, this could be the perfect role for you.

Required Qualifications

• Excellent organizational and detail‑oriented capabilities.
• Proficiency in Microsoft Excel.
• Effective written and verbal communication skills.
• Proactive, self‑motivated, and task‑oriented.
• Ability to learn and adapt to new software and procedures.

Preferred Qualifications

• Interest in learning about the commercial real estate industry.
• Eagerness for professional growth.

Personality Traits

• Genuinely enjoy helping others (Helper – Enneagram 2).
• Fun, energetic, and flexible.
• Calm and efficient under pressure.
• Humble and approachable.

Key Responsibilities

• Facilitate commercial real estate transactions, manage documentation, communicate with clients and partners, and ensure timely commission payments to advisors.
• Support marketing efforts, including creating property materials, managing online listings, and assisting with advertising campaigns and social media content.
• Schedule meetings, maintain calendars, and organize projects for the Managing Director.
• Maintain accurate records in management systems (e.g., Build Out, Google Drive) and track performance data.
• Serve as the point of contact for internal and external communications, including client and advisor interactions.
• Ensure compliance with Tennessee Real Estate Commission laws and maintain accurate files and records.
• Competitive starting salary of $45,000.
• Full health benefits (medical, dental, and vision).
• 401(k) eligibility after one year of service.
• 15 days of Paid Time Off (PTO).
• 9 holidays.

Compensation

$45,000.00 - $55,000.00 per year

EEO Statement

We are an Equal Opportunity Employer and consider all applicants without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, protected veteran status, or any other protected classification under applicable law.