Brokerage Administrator

Vaco; Belle Meade (TN); On-site; USD 60,000 - 90,000; Full time

Job summary

Vaco by Highspring is seeking a Brokerage Administrator to join a small, professional team for a permanent onsite role in Nashville. You will manage listings end-to-end, execute all documents, maintain CRM data, and assist with basic accounting while coordinating vendor relations and events.

Ideal candidates have 4+ years in brokerage administration, comfort with AI, CRM/database experience, and a preference for tenure in a small company environment.

Qualifications

• 4+ years in brokerage administration, office management, or administrative work.
• Must be comfortable using AI.
• Experience in CRM/database management.
• Real estate industry experience is ideal, but not required.
• Experience working in a small organization is ideal, must be comfortable working for a small company.
• Must be able to be fully onsite in Nashville.
• Looking for candidates with strong tenure.
• Candidates with an entrepreneurial mindset are ideal.

Responsibilities

• Supporting brokers including managing listings from start to finish and drafting listing agreements.
• Owning all document execution for listings, LOIs, PSAs, and leases
• CRM management to ensure all deal and listing data is current and accurate
• Assisting with accounting duties including invoice coordination and tracking receivables
• Ordering office supplies and managing vendor relationships
• Planning team and investor events
• Improving team efficiency using AI

Job description

Our client is seeking a Brokerage Administrator to join their team on a permanent basis. This is an excellent opportunity for someone looking to grow their career and join a small and professional team.
This Brokerage Administrator opportunity is fully onsite in Nashville and is a permanent opportunity.
Responsibilities:

• Supporting brokers including managing listings from start to finish and drafting listing agreements
• Owning all document execution for listings, LOIs, PSAs, and leases
• CRM management to ensure all deal and listing data is current and accurate
• Assisting with accounting duties including invoice coordination and tracking receivables
• Ordering office supplies and managing vendor relationships
• Planning team and investor events
• Improving team efficiency using AI

Requirements:

• 4+ years of experience in brokerage administration, office management, or administrative work required
• Must be comfortable using AI
• Experience in CRM/database management required
• Real estate industry experience is ideal, but not required
• Experience working in a small organization is ideal, must be comfortable working for a small company
• Must be able to be fully onsite in Nashville
• Looking for candidates with strong tenure
• Candidates with an entrepreneurial mindset are ideal

Job Title: Brokerage Administrator
Location: Fully onsite in Nashville

Desired Skills and Experience

• 4+ years of experience in brokerage administration, office management, or administrative work required
• Must be comfortable using AI
• Experience in CRM/database management required
• Real estate industry experience is ideal, but not required
• Experience working in a small organization is ideal, must be comfortable working for a small company
• Must be able to be fully onsite in Nashville
• Looking for candidates with strong tenure
• Candidates with an entrepreneurial mindset are ideal

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).