Branch Operations Specialist

Graybar; Dallas (TX); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) match

Paid vacation

Job summary

Graybar is seeking a Branch Administrator to support administrative and clerical tasks and help resolve local service issues. You will perform duties such as billing, order processing, PODs, credits, LIV workflows, and daily reporting, ensuring accuracy and timely delivery.

The role requires a High School diploma, 1 year experience (2+ preferred), and proficiency in MS Word, Excel, Outlook and SAP. Strong data-entry and multi-tasking skills are essential, with ability to engage across all levels

Qualifications

• High School education is required.
• 1 year experience required, 2+ years preferred.
• Experience with MS Word, Excel, Outlook and SAP.
• Strong data entry and organizational skills.
• Ability to multi-task while providing detailed, accurate information to various teams/functions across the organization.
• Ability to interface with all levels of employees and management.

Responsibilities

• Complete administrative tasks including job lot billing to customers, scanning/faxing orders and quotations, and providing proofs of delivery (POD) as required.
• Process customer credits and deductions and investigate/track their causes; investigate and resolve LIV workflows, and coordinate the generation and clearing of daily/weekly/monthly reports.
• Approve and key daily transactions including but not limited to returns to suppliers, returns from customers, miscellaneous billings and credits.
• Implement and participate in Quality Improvement Teams to limit rework, streamline administrative functions, and enhance the service effort within the location.
• File documents and mail, maintain tax certificate files, back up receptionist and manage Company records.
• Participate in annual inventory and closing work, as directed; review and approve reports in accordance with Company instructions; suggest and implement appropriate corrective actions.

Skills

Data entry

Organizational skills

Multi-tasking

Interfacing with mgmt

Education

High School diploma

Tools

MS Word

Excel

Outlook

SAP

Job description

Graybar is seeking a Branch Administrator to support administrative and clerical tasks and help resolve local service issues. You will perform duties such as billing, order processing, PODs, credits, LIV workflows, and daily reporting, ensuring accuracy and timely delivery.

The role requires a High School diploma, 1 year experience (2+ preferred), and proficiency in MS Word, Excel, Outlook and SAP. Strong data-entry and multi-tasking skills are essential, with ability to engage across all levels