Branch Operations Administrator

East Coast Facilities, Inc.; Middletown Township (PA); On-site; USD 45,000 - 60,000; Full time

Job summary

East Coast Facilities, Inc. in Middletown Township, PA is seeking a Branch Administrator to assist the operations team with administrative functions across one or more service locations.

You will work closely with the Operations Manager and Director of Operations to support daily workflows and project initiatives. Key responsibilities include updating payroll records, managing invoicing, coordinating service schedules, and ensuring adherence to purchasing policies and security standards.

Qualifications

• Bachelor’s degree in business, accounting, finance, or related discipline.
• Experience with cloud-based technology, including Microsoft 365 or similar.
• Strong interpersonal and communication skills.
• Impeccable analytical and organizational skills.
• Self-motivated and self-directed.
• Able to pass an illicit drug screen and criminal background check.

Responsibilities

• Update employee profiles and direct deposit information into Payroll software to ensure accurate records.
• Coordinate with operations team members to ensure accurate invoicing occurs.
• Manages cleaning schedules and local service calls.
• Follows all company purchasing policies.
• Mails, uploads, or emails correspondence received to local authorities or internal stakeholders.
• Work with Home Office ensure local compliance to the latest Home Office guidance.
• Supports the Home Office team in special projects as needed.

Skills

Data Entry

Process Management

Data Analysis

Communication Skills

Typing

Organization

Microsoft Office

Education

Bachelor’s Degree in business, accounting, finance, or related discipline

Tools

Microsoft 365

Cloud Applications

Job description

East Coast Facilities, Inc. in Middletown Township, PA is seeking a Branch Administrator to assist the operations team with administrative functions across one or more service locations.

You will work closely with the Operations Manager and Director of Operations to support daily workflows and project initiatives. Key responsibilities include updating payroll records, managing invoicing, coordinating service schedules, and ensuring adherence to purchasing policies and security standards.