Branch Operations & Billing Administrator

DSG - USADeBusk- Industrial Services Division; Greensboro (NC); On-site; USD 42,000 - 64,000; Full time

Job summary

USA DeBusk is seeking a Branch Administrator to provide comprehensive administrative support across the branch. The role requires coordination with multiple departments and corporate personnel, ensuring timely submittals of all job tickets with a high level of confidentiality and accuracy.

Responsibilities include onboarding, background checks, payroll entry, PO/invoice processing, billing, AR management, and maintaining files.

Qualifications

• High School Diploma or equivalent required.
• 2-5 years of related administrative experience.
• Proficiency in Microsoft Office including Outlook and Excel.
• Basic Payroll knowledge.
• Strong time management and communication skills.
• Ability to learn customer systems for large projects and meet submittal deadlines.
• Ability to meet daily and weekly deadlines for all departments.
• Willing to work additional hours and be team oriented.

Responsibilities

• Conduct new hire process from start to finish and enter new employees in ADP for HR approval.
• Run background checks/MVRS and arrange drug/alcohol screens and uniforms orders.
• Collect and verify weekly hours from timesheets and input into payroll systems.
• Obtain approved non-billable shop tickets and add to payroll spreadsheet.
• Issue Purchase Orders and enter POs into Oracle.
• Approve and process invoices in Oracle and maintain ledgers.
• Manage billing and sales activities including invoices and collections.
• Prepare AR aging reports and contact customers for payments.
• Provide weekly AR summaries to Branch Manager.
• Maintain customer and personnel files and employee roster.
• Oversee random selection program (DDCHA, DCCHT, FMSCA, DCCOF).
• Perform general email correspondence and document scanning as needed.

Skills

Time management

Communication skills

Payroll knowledge

Education

High School Diploma or equivalent

Tools

Microsoft Office

Outlook

Excel

ADP

Job description

USA DeBusk is seeking a Branch Administrator to provide comprehensive administrative support across the branch. The role requires coordination with multiple departments and corporate personnel, ensuring timely submittals of all job tickets with a high level of confidentiality and accuracy.

Responsibilities include onboarding, background checks, payroll entry, PO/invoice processing, billing, AR management, and maintaining files.