Branch Dispatch & Payroll Coordinator

Maxim Crane Works, LP; Stoughton (MA); On-site; USD 60,000 - 65,000; Full time

Job summary

Maxim Crane Works is seeking a Branch Administrative Assistant to support daily dispatch operations, coordinate job logistics, and ensure accurate records. You will assist with payroll entry, compliance tasks, and documentation for field crews in a fast-paced branch environment.

The role offers exposure to dispatch operations, payroll workflows, and site support, with opportunities to enhance organizational processes while collaborating with multiple teams across the branch.

Qualifications

• High school diploma or GED is required.
• Previous administrative experience in a fast-paced environment is preferred.
• Payroll experience in an industrial or construction setting is a plus.
• Familiarity with CMMS (Job Cost Dispatch) is nice to have but not required.
• Experience coordinating background checks and drug screenings is a plus.

Responsibilities

• Support Daily Dispatch Operations: Assist the Dispatcher with coordinating jobs, processing and communicating job instructions, and preparing permits and other required documentation.
• Coordinate Job Logistics: Prepare maps, directions, job-specific paperwork, and other materials to ensure field personnel have what they need before heading to a job site.
• Help Keep Operations Compliant: Assist with monitoring weather conditions, reviewing DOT regulations, coordinating with the Compliance Specialist, and tracking site-specific requirements.
• Support Safety and Equipment Documentation: Verify that required inspections are completed and properly filed, communicate discrepancies or service issues to the Service Department, and review ELD compliance for cranes assigned to the branch.
• Assist with Payroll Processing: Collect daily employee timesheets, verify applicable pay rates based on job type and employee, and enter time into the CMMS system (Job Cost Dispatch).
• Coordinate Employee and Site Requirements: Help manage job-site prerequisites and compliance documentation, including background checks and drug screenings as needed.
• Keep Things Organized: Maintain accurate records, manage competing priorities, meet deadlines, and provide general administrative support to the branch as needed.

Skills

Communication

Attention to detail

Multitasking

Organizational skills

Team player

Problem solving

Education

High school diploma or GED

Tools

CMMS Job Cost Dispatch

MS Office

Job description

Maxim Crane Works is seeking a Branch Administrative Assistant to support daily dispatch operations, coordinate job logistics, and ensure accurate records. You will assist with payroll entry, compliance tasks, and documentation for field crews in a fast-paced branch environment.

The role offers exposure to dispatch operations, payroll workflows, and site support, with opportunities to enhance organizational processes while collaborating with multiple teams across the branch.