Branch Operations & Admin Specialist

Morgan Stanley; Birmingham (AL); On-site; USD 42,000 - 68,000; Full time

Job summary

Morgan Stanley is seeking a Branch Administrator to provide comprehensive administrative support across a multi-location branch network in the United States. You will assist the Branch Manager, manage travel and expenses, coordinate meetings and events, and support HR and facilities functions.

The role requires strong Microsoft Office skills, excellent communication, and the ability to handle confidential information with discretion.

Qualifications

• High School Diploma or equivalent required.
• College degree preferred.
• Two or more years of related administrative experience a plus.
• Strong computer and MS Office skills, including Excel and Outlook.

Responsibilities

• Manage Travel & Entertainment (T&E) and Events and Conferences (EnC) expense requests to ensure policy compliance.
• Coordinate events and meetings for the Branch with pre-approvals, logistics, and accounting for meetings with internal and external stakeholders.
• Work with Accounts Payable to manage invoices, vendor setup/maintenance, and payment reconciliations.
• Maintain and review Branch finance and expense information in collaboration with MBSO/BSO.
• Navigate the firm’s resources and act as liaison with Market Administrator and other internal/external partners.
• Provide HR support using HR systems (I-9 processing, onboarding, transfers, and termination paperwork).
• Participate in firm initiatives and manage Branch communications and events.
• Perform office admin tasks: travel, calendar, meetings, receptionist duties, and facilities liaison.
• Lead office management tasks, supplies, continuity plans, and back-up coverage for administration.
• Coordinate technology projects and migrations; support Market-driven initiatives.

Skills

Strong computer skills

Microsoft Office

Excellent verbal and written comms

Time management

Confidentiality

Team player

Education

High School Diploma/Equivalency

Bachelor's degree preferred

Two+ years related experience

Tools

Microsoft Office Suite

Job description

Morgan Stanley is seeking a Branch Administrator to provide comprehensive administrative support across a multi-location branch network in the United States. You will assist the Branch Manager, manage travel and expenses, coordinate meetings and events, and support HR and facilities functions.

The role requires strong Microsoft Office skills, excellent communication, and the ability to handle confidential information with discretion.