Branch Operations Admin (Office/Yard) - Flexible Weekdays

Contract Leasing Corp.; Louisville (KY); On-site; USD 42,000 - 56,000; Full time

Job summary

Contract Leasing Corp. in Louisville, KY seeks a Branch Operations Administrative Position to bridge office and yard activities, handling administrative tasks and overseeing 50% trailer inspections. This role offers weekday hours and a balance between field and desk work.

You will work with customers, maintenance teams and vendors to manage inventory, scheduling, and process improvements, ensuring smooth operations and timely handling of equipment-related issues.

Qualifications

• Experience in semi-trailer maintenance, leasing or fleet management is required.
• Excellent time management, organization, communications and listening skills; oral, written and telephone. Strong negotiation skills.
• Ability to complete multiple tasks and manage a high volume of work.

Responsibilities

• Serve the customer in an extraordinary manner so that our brand name and reputation continue to flourish.
• Serves as primary point of contact when there are customer issues related to equipment, quality and customer service.
• Work closely with team to perform analysis of our inventory and ensure it is being utilized effectively, purchasing the right equipment, maintaining solid inventory data and reduce rental expenses.
• Contribute to short and long-term equipment planning and strategy for procurement/purchasing.
• Exercises solid judgement in short and long-term day-to-day business strategy.
• Continual interaction and follow-up with service and repair vendors to ensure all required information to make payment and rebill customers is complete.
• Collaborate with Maintenance Manager to ensure all required information is attached to or annotated on invoices prior to processing, including but not limited to FHWA forms, call sheets, service location, trailer number and owner, maintenance deal type, etc.
• Review of open service order report for old open service orders and follow up and reconcile.
• Manage inbound/outbound inspections of all equipment and ensure the process of addressing equipment damage is performed correctly and expeditiously.
• Manage branch repair and delivery vendors. Ensure vendors are adhering to CLC policies and procedures for quality and workmanship as well as consistency with industry standards.

Skills

Fleet management

Time management

Negotiation

Communication

Job description

Contract Leasing Corp. in Louisville, KY seeks a Branch Operations Administrative Position to bridge office and yard activities, handling administrative tasks and overseeing 50% trailer inspections. This role offers weekday hours and a balance between field and desk work.

You will work with customers, maintenance teams and vendors to manage inventory, scheduling, and process improvements, ensuring smooth operations and timely handling of equipment-related issues.