Branch Administrator

Graybar; Minneapolis (MN); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Prescription Drug benefits

Life Insurance

401(k) with company match

Paid Vacation

Paid Sick Days

Paid Holidays

Paid Wellness Day

Community Time Off

Educational Reimbursement

Career Development Programs

Employee Stock Ownership Plan

Job summary

Graybar is seeking a detail-oriented administrative assistant to support order processing, invoicing, PODs, credits, and reporting across the location.

You will handle file documents, maintain tax certificate files, backup reception, and contribute to inventory and closing activities while collaborating with all levels of staff.

Qualifications

• High school education.
• 6+ months of related experience preferred.
• Knowledge of computer systems; SAP experience preferred.
• Attention to detail, data entry and organizational skills.
• Ability to interface and work well with all levels of employees and management.

Responsibilities

• Complete administrative tasks including job lot billing to customers, scanning/faxing orders and quotations, and providing proofs of delivery (POD) as required
• Process customer credits and deductions and investigate/track their causes; investigate and resolve LIV workflows, and coordinate the generation and clearing of daily/weekly/monthly reports
• File documents and mail, maintain tax certificate files, back up receptionist, and manage Company records
• Participate in Quality Improvement Teams in an effort to limit rework, streamline administrative functions, and enhance the service effort within the location
• Key and approve daily transactions including but not limited to returns to suppliers, returns from customers, miscellaneous billings and credits
• Participate in annual inventory and closing work, as directed
• Review and approve reports in accordance with Company instructions; suggest and implement appropriate corrective actions

Skills

Attention to detail

Data entry

Organizational skills

Interpersonal skills

Education

High school diploma

Tools

SAP

Job description

Make a difference.

In this role you will:

• Complete administrative tasks including job lot billing to customers, scanning/faxing orders and quotations, and providing proofs of delivery (POD) as required
• Process customer credits and deductions and investigate/track their causes; investigate and resolve LIV workflows, and coordinate the generation and clearing of daily/weekly/monthly reports
• File documents and mail, maintain tax certificate files, back up receptionist, and manage Company records
• Participate in Quality Improvement Teams in an effort to limit rework, streamline administrative functions, and enhance the service effort within the location
• Key and approve daily transactions including but not limited to returns to suppliers, returns from customers, miscellaneous billings and credits
• Participate in annual inventory and closing work, as directed
• Review and approve reports in accordance with Company instructions; suggest and implement appropriate corrective actions

What you bring to the table:

• High school education
• 6+ months of related experience preferred
• Knowledge of computer systems; SAP experience preferred
• Attention to detail, data entry and organizational skills
• Ability to interface and work well with all levels of employees and management

Shift and Hours:

Monday - Friday, 8:00am - 5:00pm

Compensation Details:

The expected starting rate of pay for this position is $21.00 per hour, depending on experience

The Value of Graybar:

At Graybar, we are known for our comprehensive benefits and our employee stock ownership plan! Most regular, full-time employees at Graybar may be eligible for a variety of benefits like:

• Multiple plan options for Medical, Dental, Vision, and Prescription Drug benefits.

• Life Insurance coverage for you and options for your family.

• Save on expenses with Flexible Spending Accounts.

• Enjoy our Disability Benefits at no cost to you.

• Share in our success with P rofit Sharing Plans.

• 401(k) Savings Planwith company match to help secure your future.

• Paid Vacation & Sick Days to spend time away from work or in case of an illness.

• Rest and recharge during our Paid Holidays throughout the year.

• Take advantage of our Paid Wellness Day to focus on preventive care and prioritize your health.

• Volunteer with Community Time Off to give back to the community.

• Predictable Work Schedules to plan your life: no weekends or nights for most roles.

• Celebrate your and others' achievements with our Employee Recognition Program.

• Reach your career goals with our Educational Reimbursement and Career Development Programs.

• And More Perks that support your well-being and career growth.

Benefit eligibility may vary across locations and roles, so be sure to check in with your recruiter for more information.

Why should you join Graybar?

At Graybar, our employees are the heart and soul of our company. We believe that employees with diverse perspectives bring the ideas and innovative thinking we need to solve our biggest challenges and compete in an ever-changing world. Consistent with our values, we welcome people from all backgrounds, cultures and experiences into our company because we believe it's the right thing to do and the right way to run our business.

We want each of our employees to know that they matter and to feel a sense of belonging, ownership and inclusion at Graybar. We believe that everyone should be treated with dignity and respect, and we work to build a collaborative environment where our employees have the opportunity to grow, learn and make a difference, both as individuals and as part of the team.

That's what our employee ownership culture is all about: working as one team and moving forward together, while honoring the unique value each person brings to our company.

Equal Opportunity Employer/Vet/Disabled