Branch Administrator

Performance Contracting; Houston (TX); On-site; USD 64,000 - 85,000; Full time

Job summary

Performance Contracting’s Promatec operations in Houston, TX seeks a Branch Administrator to lead the branch’s administrative and financial functions. You will work with branch leadership, project managers, estimators and regional accounting to keep accurate financial information and ensure timely project delivery.

Key duties include supervising administrative staff, managing contract files, overseeing billing and collections across multiple projects, and preparing month-end reports.

Qualifications

• Minimum five years of relevant office administration or accounting experience.
• Experience supervising and developing a team.
• Working knowledge of accounts receivable, accounts payable and financial reporting.
• Proficiency with Microsoft Office, especially Excel and Word.
• Strong organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to investigate discrepancies, think critically, solve problems and follow issues through to resolution.
• Ability to work independently while contributing to a team.

Responsibilities

• Lead administrative staff and develop the team.
• Manage contract compliance and files.
• Oversee billing and collections across multiple projects.
• Prepare month-end financial reports.
• Review cost coding and job cost ledger accuracy.
• Coordinate customer relations and resolve issues.
• Provide backup purchasing, accounts payable and payroll support.
• Identify process improvements and drive efficiency.
• Support branch leadership and estimators as needed.

Skills

Admin leadership

Accounting

Billing

Financial reporting

Communication

Problem solving

Education

Bachelor's degree in accounting, finance, business administration or related field

Tools

Excel

Word

Job description

Job Description

PCI is seeking an experienced Branch Administrator for its Promatec operations in Houston, Texas. Promatec provides specialty products and installation services for nuclear power, industrial and other demanding applications, supporting customers across the United States and internationally.

The Branch Administrator leads the branch’s administrative functions and works closely with branch leadership, project managers, estimators and regional accounting personnel. This position requires a hands‑on leader who takes ownership, maintains accurate financial information, follows through on commitments and helps the team meet its deadlines.

Responsibilities include:

• Administrative leadership: Supervise, coach and develop administrative staff. Establish priorities, balance workloads and cross-train employees to provide reliable coverage.
• Contract administration: Manage contract compliance and maintain complete, organized contract files, including purchase orders, change orders and required supporting documentation.
• Billing and collections: Oversee accounts receivable, coordinate accurate and timely billing across multiple projects and customer orders, and follow up on outstanding balances.
• Financial reporting: Prepare month-end reports for review with branch leadership and the Regional Controller. Research discrepancies and coordinate timely corrections.
• Job cost accuracy: Review cost coding, the Job Cost Ledger and Contracts in Progress for accuracy and completeness.
• Customer coordination: Build effective customer relationships and resolve billing, documentation and administrative issues promptly.
• Operational support: Provide backup support for purchasing, accounts payable and payroll, and assist branch leadership, project managers and estimators as needed.
• Process improvement: Identify administrative gaps and improve workflows, accountability and consistency.
• Employee engagement: Coordinate branch activities that support teamwork and employee engagement.

Salary Range: $64,200 - $85,000

Basic Requirements

• At least five years of relevant office administration or accounting experience.
• Experience supervising, coaching and managing a successful team.
• Working knowledge of general accounting practices, including accounts receivable, accounts payable and financial reporting.
• Proficiency with Microsoft Office, particularly Excel and Word.
• Strong organizational skills and attention to detail, with the ability to manage competing priorities and meet deadlines.
• Strong written and verbal communication skills and the ability to work effectively with employees at all levels, customers and vendors.
• Ability to investigate discrepancies, think critically, solve problems and follow issues through to resolution.
• Ability to work independently while contributing to a team.
• Willingness to learn the technical and operational aspects of the business and apply that knowledge to administrative responsibilities.

Preferred Requirements

• Experience in construction, specialty contracting or a project-based business.
• Experience with job cost accounting, construction billing and contract administration.
• Experience supporting both product sales and installation projects.
• Experience with international customer orders or project administration.
• Bachelor’s degree in accounting, finance, business administration or a related field.
• Residence in the Houston metropolitan area.