Branch Administrator

Performance Contracting, Inc. (PCI); Houston (TX); On-site; USD 64,000 - 85,000; Full time

Benefits offered by this job

ESOP

401(k) with match

Medical, dental, vision insurance

Flexible paid time off

Paid holidays

Life insurance

Job summary

Performance Contracting Group seeks a Branch Administrator for Promatec operations in Houston, TX. The role leads administrative functions, collaborates with branch leadership, PMs, estimators, and regional accounting to ensure accuracy and timely delivery of services across nuclear, industrial, and demanding projects.

The position demands ownership, strong financial reporting, and the ability to foster teamwork while meeting deadlines.

Qualifications

• At least five years of relevant office administration or accounting experience.
• Experience supervising, coaching and managing a successful team.

Responsibilities

• Supervise, coach and develop administrative staff and cross-train for coverage.
• Manage contract compliance and maintain organized contract files (POs, change orders, etc.).
• Oversee accounts receivable, coordinate billing across projects and follow up on balances.
• Prepare month-end reports for branch leadership and Regional Controller.
• Review cost coding, Job Cost Ledger, and Contracts in Progress for accuracy.
• Build strong customer relationships and resolve billing/administrative issues promptly.
• Provide backup support for purchasing, accounts payable and payroll as needed.
• Identify administrative gaps and improve workflows, accountability, and consistency.
• Coordinate branch activities to support teamwork and engagement.

Skills

Office administration

People management

Accounts receivable

Accounts payable

Financial reporting

Microsoft Excel

Communication

Time management

Independent work

Education

Bachelor’s degree in accounting/finance/business administration

Tools

Microsoft Excel

Microsoft Word

Job description

Company Overview

Performance Contracting Group is a national employee-owned specialty contractor that offers quality services and products to the commercial, industrial, and non-residential construction markets. We are committed to recruiting, developing, and advancing employees from a diversity of backgrounds and experiences, as well as supporting a culture of safety and inclusiveness that allows you to contribute to your fullest potential. We place high value on training and professional development, encouraging you to broaden and strengthen your unique skill sets so you can fully realize your potential.

Company Overview

Performance Contracting Group is a national employee-owned specialty contractor that offers quality services and products to the commercial, industrial, and non-residential construction markets. We are committed to recruiting, developing, and advancing employees from a diversity of backgrounds and experiences, as well as supporting a culture of safety and inclusiveness that allows you to contribute to your fullest potential. We place high value on training and professional development, encouraging you to broaden and strengthen your unique skill sets so you can fully realize your potential.

Job Description

PCI is seeking an experienced Branch Administrator for its Promatec operations in Houston, Texas. Promatec provides specialty products and installation services for nuclear power, industrial and other demanding applications, supporting customers across the United States and internationally.

The Branch Administrator leads the branch’s administrative functions and works closely with branch leadership, project managers, estimators and regional accounting personnel. This position requires a hands-on leader who takes ownership, maintains accurate financial information, follows through on commitments and helps the team meet its deadlines.

Responsibilities Include

• Administrative leadership: Supervise, coach and develop administrative staff. Establish priorities, balance workloads and cross-train employees to provide reliable coverage.
• Contract administration: Manage contract compliance and maintain complete, organized contract files, including purchase orders, change orders and required supporting documentation.
• Billing and collections: Oversee accounts receivable, coordinate accurate and timely billing across multiple projects and customer orders, and follow up on outstanding balances.
• Financial reporting: Prepare month-end reports for review with branch leadership and the Regional Controller. Research discrepancies and coordinate timely corrections.
• Job cost accuracy: Review cost coding, the Job Cost Ledger and Contracts in Progress for accuracy and completeness.
• Customer coordination: Build effective customer relationships and resolve billing, documentation and administrative issues promptly.
• Operational support: Provide backup support for purchasing, accounts payable and payroll, and assist branch leadership, project managers and estimators as needed.
• Process improvement: Identify administrative gaps and improve workflows, accountability and consistency.
• Employee engagement: Coordinate branch activities that support teamwork and employee engagement.

Salary Range: $64,200 - $85,000

Basic Requirements

• At least five years of relevant office administration or accounting experience.
• Experience supervising, coaching and managing a successful team.
• Working knowledge of general accounting practices, including accounts receivable, accounts payable and financial reporting.
• Proficiency with Microsoft Office, particularly Excel and Word.
• Strong organizational skills and attention to detail, with the ability to manage competing priorities and meet deadlines.
• Strong written and verbal communication skills and the ability to work effectively with employees at all levels, customers and vendors.
• Ability to investigate discrepancies, think critically, solve problems and follow issues through to resolution.
• Ability to work independently while contributing to a team.
• Willingness to learn the technical and operational aspects of the business and apply that knowledge to administrative responsibilities.

Preferred Requirements

• Experience in construction, specialty contracting or a project-based business.
• Experience with job cost accounting, construction billing and contract administration.
• Experience supporting both product sales and installation projects.
• Experience with international customer orders or project administration.
• Bachelor’s degree in accounting, finance, business administration or a related field.
• Residence in the Houston metropolitan area.

Benefits

At Performance Contracting, our employees are our greatest asset. We put our people first and are proud to provide a comprehensive benefits package designed to meet the needs of our employees at every stage of life.

In our commitment to fostering an environment where everyone can thrive personally and professionally, we offer:

• Competitive pay
• Incentive bonus plan
• Employee stock ownership plan (ESOP)
• 401(k) retirement savings plan with match
• Medical, prescription drug, dental, and vision insurance plans with flexible spending account option
• Life insurance, AD&D, and disability benefits
• Employee assistance program (EAP)
• Flexible paid time off policy and paid holidays

PCG provides equal employment and affirmative action opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

PCG is a background screening, drug-free workplace. In accordance with the provisions of Tennessee Code Annotated (T.C.A.), Title 50, Chapter 9, PCG’s Drug-Free Workplace Program includes drug and alcohol testing as part of the hiring process and throughout employment, as applicable.

Please note this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Notice To Staffing Firms, Agencies, And Employment Vendors

Performance Contracting Group and its affiliates will not accept unsolicited resumes or claims on candidates from third-party employment vendors unless a signed Fee Agreement is in place AND a candidate has been submitted into our applicant tracking system (Dayforce). Vendor solicitation should be directed to the Corporate Recruitment Department directly; as such, firms that circumvent the required compliant process will be barred from submitting candidates. In the absence of a signed Fee Agreement and proper resume submission, PCG does not recognize any claim on a candidate by a third party and will consider unsolicited resumes the property of the company, reserving the right to engage and hire those candidates without any financial responsibility to the third-party vendor.

#PCI