Box Office Assistant

Schauer Arts Center; Town of Hartford (WI); On-site; USD 17,000 - 22,000; Part time

Job summary

Schauer Arts Center in Hartford, WI seeks a part-time Box Office Assistant to handle in-person and phone ticket sales, assist patrons, and deliver outstanding customer service. Hours include evenings and weekends; flexibility is essential to cover scheduled performances.

The role includes cash handling, processing gifts and class registrations, troubleshooting online sales, and providing administrative support as needed to the staff.

Qualifications

• High School diploma required; sales/customer service experience preferred.
• Proficiency with MS Office and basic computer skills.
• Familiarity with ticketing software is a plus.

Responsibilities

• Conduct transactions in person and by phone, including ticket sales and gift certificates.
• Respond to inquiries and provide outstanding customer service.
• Balance cash drawer and complete accounting reports when required.
• Support WILL CALL, print web sales, and provide general administrative tasks.

Skills

Customer service

Sales

Communication

Teamwork

Administrative

Education

High School diploma

Tools

Microsoft Office

Ticketing software

Job description

Position Summary

The Box Office Assistant carries out ticket sales and other transactions in person and by phone, is a point of reference for inquiries, and provides exceptional customer service. This part-time position requires a flexible schedule since evening and weekend hours are required. Hours include Thursdays with additional evenings and weekends on a rotating basis. The Box Office is open Monday-Friday from 12:00 to 5:00 pm, and one hour prior to performances.

Responsibilities

Conduct transactions via phone and in person, including ticket sales, gift certificates, donations, and Schauer School of the Arts class registrations.

Develop a working knowledge of the theater’s layout, including ADA seating and wheelchair access, specific locations of different seating sections and their relative prices, etc.

Keep up to date on Schauer Center’s events, website, services, and facilities in order to be able to respond knowledgeably and effectively to customer inquiries.

Troubleshoot problems with online ticket sales, computers, and ticket printing (e.g. replacing ticket stock). Return phone messages in a timely manner; make reminder calls to patrons with tickets being held at WILL CALL. Provide excellent customer service; handle patron complaints/concerns while maintaining poise and a pleasant demeanor. Keep accurate records of all cash, check, and credit/debit card payments, balance individual cash drawer, and complete accounting reports when required. In absence of Box Office Manager: a) Supervise WILL CALL volunteer prior to performances; b) Print web sales, as needed; c) Offer additional administrative/reception support, including answering the main phone line. Filing, mailings, computer data entry, database maintenance, telephone calls, copying, cash handling, and general administrative/reception tasks as needed to assist staff members.

Work Requirements and Qualifications

High School diploma.

Sales/customer service experience preferred. Working knowledge of Microsoft Office (Word, Excel, PowerPoint, etc.), email, and internet; familiarity with ticketing software a plus. Motivated, self-directed; strong administrative and communication skills. Teamwork, interpersonal skills, conflict/resolution, and the ability to develop good relationships with staff, volunteers, and patrons, working both as part of a team and independently. Enthusiasm and passion for the arts. Available to work evenings and weekends.