Office Operations & Events Coordinator New Boston, MA

Nexamp Inc.; Boston, Northern (MA, KY); On-site; USD 43,000 - 50,000; Full time

Benefits offered by this job

401(k) employer-match

Health, dental, and vision insurance

Flexible paid time off

Holiday PTO

Commuter benefits

Cell phone reimbursement

Stock option plan

Job summary

Nexamp is seeking an Office Operations & Events Coordinator to oversee day-to-day Boston office operations, coordinate vendors, and welcome guests. This onsite role ensures the office is inviting, energetic, and well run, supporting the team with a professional and friendly environment.

You will plan events across Nexamp offices, manage related budgets and calendars, and collaborate with senior leadership to drive engagement, onboarding, communications, and celebrations.

Qualifications

• 1-3 years of experience in a customer facing and/or office support role.
• Experience planning and hosting events.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Ability to manage day-to-day office operations, event calendars, budgets, expenses, records, and reporting activities.
• Ability to welcome and assist visitors and team members while creating a positive workplace experience.

Responsibilities

• Oversee day-to-day Boston office operations and maintain a clean, well-stocked, and welcoming workplace.
• Coordinate the ordering of office equipment, supplies, provisions, and snacks, and manage mail and outgoing business shipments.
• Serve as the primary contact for vendors, building management, and service providers; coordinate maintenance requests, track office expenses, maintain operational records, and support reporting activities.
• Manage the visitor system and welcome and assist guests and team members, while supporting senior leadership with on-site team events.
• Identify opportunities to improve office processes and enhance the workplace experience, helping make the Boston office a place people genuinely want to come to.
• Own the cross-office events calendar and plan and execute Boston office events, including holiday parties and milestone celebrations, while supporting events in other cities.

Skills

Customer facing experience

Event planning

Microsoft Office

Office operations

Budget management

Vendor coordination

Job description

Do you want to be a part of the clean energy movement? Are you passionate about improving our environment for this generation and those to follow? Are you ready to take on new challenges and collaborate with a future-focused team leading the way into new markets? Join Nexamp!

This is where you can learn from industry leaders and become one yourself. It's fast-paced, mission-based work that challenges the status quo. Be on the team that's changing the world.

What we’re looking for:

Nexamp is seeking an Office Operations & Events Coordinator to oversee the day-to-day operations and appearance of our Boston office, coordinate vendors and building services, and serve as a welcoming point of contact for team members and visitors. In this role, you’ll help ensure the Boston office is welcoming, energetic, and exceptionally well run—and that every visitor leaves with an outstanding impression of Nexamp.

You’ll also plan and deliver engaging events and activities across Nexamp offices, manage related budgets and calendars, and contribute to office experience and engagement initiatives, including onboarding, communications, and celebrations. Reporting to the Team Member Engagement Lead, you’ll build strong relationships across the organization, partner with senior leadership, and turn creative ideas into practical programs that strengthen community, connection, and alignment with Nexamp’s mission and values. This position is onsite 5 days a week in our Boston office, working our core hours (9 - 5:30), with periodic evening hours required (4 - 6 times per quarter).

What you’ll do:

• Oversee day-to-day Boston office operations and maintain a clean, well-stocked, and welcoming workplace.
• Coordinate the ordering of office equipment, supplies, provisions, and snacks, and manage mail and outgoing business shipments.
• Serve as the primary contact for vendors, building management, and service providers; coordinate maintenance requests, track office expenses, maintain operational records, and support reporting activities.
• Manage the visitor system and welcome and assist guests and team members, while supporting senior leadership with on-site team events.
• Identify opportunities to improve office processes and enhance the workplace experience, helping make the Boston office a place people genuinely want to come to—not simply where they have to work.
• Own the cross-office events calendar, including lunches, coffee carts, happy hours, celebrations, and other activities; plan and execute Boston office events, including holiday parties and milestone celebrations, while supporting events in Chicago, DC, and NY.
• Research, solicit, and implement creative ideas that promote connection, enjoyment, and engagement; track the office events budget, support the annual budget request process, and contribute to engagement initiatives including onboarding, day-one training, data analysis, health and wellness, and communications.

What success looks like in one year is a Boston office known as welcoming, energetic, and exceptionally well run, leaving candidates, investors, board members, and team members with a consistently outstanding impression of Nexamp. You have earned senior leaders’ trust to manage details independently, anticipate and resolve issues proactively, and make team events, and the office itself, a genuine highlight of Nexamp's culture.

What you’ll bring:

• 1-3 years of experience working in a customer facing and/or office support role.
• Experience planning and hosting events.
• Proficiency with Microsoft products (Word, Excel, PowerPoint).
• Demonstrated ability to build strong, collaborative relationships with leadership, team members, visitors, vendors, and service providers.
• Ability to manage day-to-day office operations, event calendars, budgets, expenses, records, and reporting activities with organization and attention to detail.
• Ability to welcome and assist visitors and team members while creating a positive workplace experience.
• Ability to research ideas, identify opportunities for improvement, and turn creative concepts into practical programs and activities.
• Office maintenance will sometimes require lifting heavy objects or boxes (up to 25lbs) and building furniture.
• Frequent walking laps around the three-story office to check cleanliness across kitchens, conference rooms and workspaces.
• Commitment to Nexamp's mission and have a passion for solving tomorrow's climate crisis today.

If you don’t meet 100% of the above qualifications, but see yourself contributing, please apply.

At Nexamp, our mission is to build the future of energy so it is clean, simple, and accessible for all. We are committed to providing a work environment free from discrimination. We are proud to be an equal opportunity employer. We do not discriminate against applicants on the basis of race, ethnicity, religion, sex, gender, sexual orientation, gender identity, disability status, veteran status, or any other basis protected by law. By encouraging a culture where ideas and decisions come from all people, we believe it will help us grow, innovate, and be a part of environmental and social change.

You’ll love working here because: Not only will you get to take part in meaningful work and have the chance to change the world alongside innovative, dedicated, and motivated peers, but you will also have access to all the benefits that Nexamp offers! This includes our competitive compensation package; a 401(k) employer-match; health, dental, and vision insurance starting day one; flexible paid time off and holiday PTO; commuter benefits, and cell phone reimbursement. We have headquarters in Boston, MA and Chicago, IL, in addition to growing offices nationwide. We provide healthy snacks, coffee, service days and other volunteer opportunities, company outings, and more!

Compensation

The hourly compensation range for this role at Nexamp is expected to be $31.00 - $36.00/hour. In addition to hourly rate, the competitive compensation package may include, depending on the role, participation in an incentive program linked to performance (for example, annual bonus programs based on individual and company performance, non-annual sales incentive plans, or other non-annual incentive plans). Additionally, you may be eligible to participate in the Company’s stock option plan. Actual hourly rate may vary based upon, but is not limited to, skills and qualifications, internal equity, performance, and geographic location.

Nexamp's People team manages all aspects of recruitment and hiring within our organization. We want to inform third-party recruiters, staffing firms, and related agencies that Nexamp does not accept unsolicited resumes. Resumes will only be considered from these entities if a signed agreement is in place and the People team explicitly authorizes external recruiting assistance for a specific position. Any unsolicited resumes received will be deemed the property of Nexamp. We want to emphasize that Nexamp is not liable for any fees associated with unsolicited resumes.