Boston Litigation Legal Support Specialist – Client-Focused Pro

Greenberg Traurig, PA; United States; On-site; USD 52,000 - 70,000; Full time

Job summary

Greenberg Traurig, PA is seeking a Legal Support Specialist for our Boston office. This role supports multiple attorneys in a fast-paced litigation practice with focus on client service, document preparation, and project coordination.

The candidate will manage calendars, draft and proofread documents, prepare materials, and coordinate logistics with vendors and court reporters. In-office presence is required for daily operations, meetings, and relationship building in Boston.

Qualifications

• Minimum 5 years of experience in project management and client support; experience at a law firm or other high-pace professional services firm is preferred.
• Bachelor's Degree or equivalent experience is preferred.
• Experience with litigation practices is a plus, but training will be provided for candidates with relevant transferable skills.

Responsibilities

• Provide day-to-day administrative support to assigned attorneys, developing familiarity with their practice areas, clients, and active matters.
• Edit, proofread, and process legal documents upon request of assigned attorneys, including preparing correspondence, memoranda, documents, presentations, or other practice specific documents.
• Help create and maintain tracking tools for client contact lists, business development activities, deadlines, status of assignments, and provide updates upon request.
• Provide status updates to attorneys on deadlines, tasks, and progress. Escalate issues or delays as needed.
• Follow up on outstanding tasks, documents, or pending approvals ensuring workflow moves forward according to agreed timelines.
• Assist with preparing employee benefits and risk management training materials, including formatting PowerPoint presentations and coordinating logistics.
• Coordinate with court reporters, process servers, e-discovery vendors, translators, or printing services to ensure timely deliverables and logistics.
• Manage attorney calendars, including scheduling meetings and logistics (e.g., conference rooms, video conferencing, visitor access, and dial-in information).
• Assist with new client matter intake by submitting conflict check requests, opening new matters, and preparing draft engagement letters.
• Provide support with billing activities, including proofreading invoices and assisting with billing and engagement inquiries.
• Coordinate with firm travel agency to book domestic and international travel arrangements.
• Prepare and submit expense reports and reimbursement requests accurately and timely.
• Organizes and maintains electronic and paper legal files in accordance with designated filing standards.

Skills

Attention to detail

Client service

Document formatting

Time management

Communication skills

Team player

Independent worker

Education

Bachelor's Degree or equivalent experience

Tools

Microsoft Office

PowerPoint

Outlook

Windows OS

Job description

Greenberg Traurig, PA is seeking a Legal Support Specialist for our Boston office. This role supports multiple attorneys in a fast-paced litigation practice with focus on client service, document preparation, and project coordination.

The candidate will manage calendars, draft and proofread documents, prepare materials, and coordinate logistics with vendors and court reporters. In-office presence is required for daily operations, meetings, and relationship building in Boston.