Hybrid Bookkeeping & Operations Specialist

Axoft; Cambridge (MA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible paid time off

Health insurance (dental & vision)

401k retirement plan

Job summary

Axoft is building the most advanced platform for implantable brain‑machine interface and seeks a Bookkeeping & Operations Coordinator to own day-to-day bookkeeping and collaborate with operations, finance, and executive teams. This on-site role with hybrid flexibility is based in Cambridge, MA.

You will work with the Administrative Operations Manager and cover for one another, ensuring efficient office operations while supporting payroll, vendor management, and month-end close.

Qualifications

• 2-4 years of experience in bookkeeping and HR administration.

Responsibilities

• Human resources support: manage HR needs including payroll, time-off and onboarding/off boarding.
• Assist in planning and executing team-building events to foster a positive workplace culture.
• Process purchase orders and vendor bills; manage expenses, invoicing and payments.
• Coordinate business insurance, certificates of insurance, and renewals.
• Bookkeeping: day-to-day bookkeeping in QuickBooks Online, vendor/customer records, reconciliations, monthly close materials.
• Executive support: handle travel arrangements and coordinate meetings.

Skills

Attention to detail

Excellent communication

Discretion

Teamwork

Multi-tasking

Education

Bachelor’s or Associate’s degree in Business/HR/Operations/Accounting or equivalent

Tools

QuickBooks Online

Microsoft Excel

Outlook

Teams

Job description

Axoft is building the most advanced platform for implantable brain‑machine interface and seeks a Bookkeeping & Operations Coordinator to own day-to-day bookkeeping and collaborate with operations, finance, and executive teams. This on-site role with hybrid flexibility is based in Cambridge, MA.

You will work with the Administrative Operations Manager and cover for one another, ensuring efficient office operations while supporting payroll, vendor management, and month-end close.