Bookkeeping

Ultimate Staffing; Fresno (CA); On-site; USD 48,000 - 64,000; Full time

Job summary

Ultimate Staffing seeks a reliable Bookkeeper to join our accounting team and manage day-to-day bookkeeping for multiple entities. You will handle accounts payable, payroll processing, bank reconciliations, vendor management, and receipt processing using QuickBooks.

The ideal candidate is a self-starter who can work independently with minimal supervision, maintain accurate financial records, support month-end close, and assist external accountants as needed.

Qualifications

• Minimum 2 years of bookkeeping or accounting experience.
• Proficient in QuickBooks.
• Experience with Accounts Payable, payroll processing, bank reconciliations, and general ledger posting.
• Knowledge of basic accounting principles and financial reporting.
• Strong organizational skills and attention to detail.
• Ability to work independently with minimal supervision.
• Excellent communication and vendor management skills.
• Proficiency with Microsoft Excel.
• Familiarity with payroll tax filings and reporting requirements.
• Experience supporting small businesses or multiple entities.

Responsibilities

• Manage daily bookkeeping and accounting functions using QuickBooks.
• Process and enter vendor invoices, bills, receipts, and other financial transactions.
• Handle all Accounts Payable (A/P) activities, including invoice verification and payment processing.
• Maintain organized digital and physical accounting records.
• Post journal entries and ensure accurate coding of transactions.
• Reconcile bank accounts, credit card accounts, and other financial accounts on a regular basis.
• Process payroll twice per week and ensure timely and accurate employee payments.
• Maintain payroll records and assist with payroll-related reporting.
• Communicate with vendors regarding invoices, payments, account balances, and inquiries.
• Monitor cash flow and report any discrepancies or concerns to management.
• Assist with month-end financial reporting and account reconciliations.
• Support external accountants, CPAs, or tax preparers as needed.
• Ensure compliance with company policies and standard accounting practices.
• Prior experience in public or corporate accounting preferred but not required

Skills

Attention to detail

Vendor management

Independent work

Communication skills

Financial reporting

Accounts payable

Payroll processing

Bank reconciliations

General ledger posting

Education

Associate's or Bachelor's degree in Accounting, Finance, or related field

Tools

QuickBooks

Microsoft Excel

Job description

We are seeking a reliable and detail-oriented Bookkeeper to assist our accounting team in managing day-to-day accounting and financial operations for multiple entities. The ideal candidate will be experienced with QuickBooks and capable of independently handling accounts payable, payroll, bank reconciliations, vendor management, receipt processing, and general bookkeeping duties. This role requires approximately 40 hours per week and is ideal for someone who can efficiently maintain accurate financial records while supporting the ongoing needs of the business. The ideal candidate is a self-starter who can take ownership of the company's daily accounting functions, maintain accurate records, manage vendor relationships, process payroll, and ensure the financial operations run smoothly with minimal oversight.

Responsibilities

• Manage daily bookkeeping and accounting functions using QuickBooks.
• Process and enter vendor invoices, bills, receipts, and other financial transactions.
• Handle all Accounts Payable (A/P) activities, including invoice verification and payment processing.
• Maintain organized digital and physical accounting records.
• Post journal entries and ensure accurate coding of transactions.
• Reconcile bank accounts, credit card accounts, and other financial accounts on a regular basis.
• Process payroll twice per week and ensure timely and accurate employee payments.
• Maintain payroll records and assist with payroll-related reporting.
• Communicate with vendors regarding invoices, payments, account balances, and inquiries.
• Monitor cash flow and report any discrepancies or concerns to management.
• Assist with month-end financial reporting and account reconciliations.
• Support external accountants, CPAs, or tax preparers as needed.
• Ensure compliance with company policies and standard accounting practices.
• Prior experience in public or corporate accounting preferred but not required

This position offers an opportunity to work within a professional environment where accuracy and integrity are valued. The Bookkeeper will be instrumental in maintaining the financial health of the organization through precise bookkeeping with our accounting team.

Qualifications

• Minimum 2 years of bookkeeping or accounting experience.
• Strong proficiency in QuickBooks (required).
• Experience with Accounts Payable, payroll processing, bank reconciliations, and general ledger posting.
• Knowledge of basic accounting principles and financial reporting.
• Strong organizational skills and attention to detail.
• Ability to work independently with minimal supervision.
• Excellent communication and vendor management skills.
• Proficiency with Microsoft Office, particularly Excel.
• Preferred Qualifications
• Associate's or Bachelor's degree in Accounting, Finance, or a related field.
• Experience supporting small businesses or multiple entities.
• Familiarity with payroll tax filings and reporting requirements.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.