Bookkeeper & Operations Specialist - On-site in Las Vegas

American Estate & Trust, Inc.; Las Vegas (NV); On-site; USD 59,000 - 72,000; Full time

Benefits offered by this job

Health insurance

Discretionary bonus

10 days paid time off

Job summary

American Estate & Trust in Las Vegas, NV seeks a detail-driven bookkeeper who also handles operational and legal-admin work. You will anchor daily bookkeeping, manage reconciliations, AP/AR, and month-end close while supporting SOC audits and onboarding new entities.

Reporting to the COO and Accounting Lead, you’ll rotate between bookkeeping, process improvement, and subpoena responses, gradually owning workflows and checklists.

Qualifications

• Two or more years of bookkeeping experience (QuickBooks, NetSuite, or similar).
• Comfort with reconciliations, journal entries, and month-end close.
• Exceptional attention to detail with sensitive documents, including financial records, legal correspondence, and IRS filings.
• Discretion; you’ll see customer financial data and legal correspondence daily.
• Comfort with ambiguity, and the judgment to move forward with incomplete information while asking the right questions.
• The temperament to switch between routine and ambiguous work without losing accuracy.
• Strong written communication and a clean paper trail by instinct.
• Adobe Acrobat fluency (redaction, Bates numbering) or willingness to learn quickly.
• Experience in financial services, trust or custody, banking, brokerage, or RIA is a plus.
• Prior legal-admin exposure (subpoena response, e-discovery intake, paralegal-adjacent work) is a plus.
• IRS or Secretary of State filing experience (EINs, foreign qualifications, annual reports) is a plus.
• Familiarity with self-directed IRAs or alternative asset custody is a plus.
• Regular use of Claude or similar AI tools to work faster and more accurately is a plus.

Responsibilities

• Daily and weekly entries, reconciliations, and AP/AR support.
• Month-end close, including bank and credit card reconciliations, accruals, and journal entries.
• Audit-trail upkeep for SOC audits.
• Process execution and data entry across systems as we integrate new lines of business.
• IRS EIN applications and state registrations for new entities.
• 401(k) account onboarding paperwork using documented playbooks.
• Documenting and refining workflows, turning unwritten know-how into checklists.
• Subpoena response coordination under Legal counsel’s supervision: case folder setup, document collection, redaction, Bates numbering, and production.
• Light corporate housekeeping under counsel’s direction.

Skills

Bookkeeping

Reconcilations

Month-end close

Written communication

Tools

QuickBooks

NetSuite

Adobe Acrobat

Job description

American Estate & Trust in Las Vegas, NV seeks a detail-driven bookkeeper who also handles operational and legal-admin work. You will anchor daily bookkeeping, manage reconciliations, AP/AR, and month-end close while supporting SOC audits and onboarding new entities.

Reporting to the COO and Accounting Lead, you’ll rotate between bookkeeping, process improvement, and subpoena responses, gradually owning workflows and checklists.