Bookkeeper/Accounts Payable Specialist

Confidential; Las Vegas (NV); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Confidential in Las Vegas, NV seeks an experienced Bookkeeper / Accounts Payable Specialist to manage bookkeeping for multiple entities and oversee billing, payments, and wire transfers. This role includes organization of digital records and inter-company reconciliations, with tax form preparation.

The ideal candidate has a bachelor’s degree in accounting or finance (or equivalent) and at least 3 years in a similar role, with proficiency in QuickBooks Online and MS Office.

Qualifications

• Bachelor’s degree in accounting or finance, or equivalent experience.
• Minimum 3 years of experience in a similar role.
• Proficiency in QuickBooks Online, Excel, and Microsoft Office Suite.
• Ability to take initiative and be resourceful with limited supervision in a dynamic environment.
• Excellent communication and interpersonal skills.

Responsibilities

• Comprehensive Bookkeeping: Manage bookkeeping tasks for multiple entities, ensuring accurate tracking of income, expenses, and financial transactions, including regular book reconciliations.
• Billing and Payments Preparation: Oversee billing processes, including recording bills, obtaining vendor information for payments, and preparing wire transfers.
• Inbox Management: Administer the billing inbox, processing incoming bills, categorizing, and storing them in designated digital folders, ensuring accurate uploads to QuickBooks Online.
• Digital File Management: Organize statements from checking and savings accounts, credit cards, brokerages, and PCAPs into designated digital folders for streamlined access and recordkeeping.
• Financial Reconciliations: Conduct reconciliations of inter-company loans and across entities.
• Tax Compliance: Prepare and file necessary tax forms, such as 1099s and 1042-S.
• Additional Responsibilities: Perform other duties as needed to support the financial operations of the organization.

Skills

Communication skills

Interpersonal skills

Education

Bachelor’s degree in accounting or finance, or equivalent experience

Tools

QuickBooks Online

Excel

Microsoft Office Suite

Job description

A thriving single-family office is looking for an experienced Bookkeeper / Accounts Payable Specialist to join our team. This role will be situated in Las Vegas, Nevada.

What is a Single-Family Office?

A single-family office is a private organization that handles the investments and financial affairs of an ultra-high-net-worth family. We manage a diverse investment portfolio, including partnerships, LLCs, and trusts. Our mission is to provide personal services and support to the family to achieve their objectives with a focus on investment management, estate planning, and management of philanthropic goals.

Why Join Us?

• Exclusive Opportunity: Directly engage with the financial operations of a highly successful family business.
• Innovative Environment: A culture that values new ideas and continuous improvement.
• Collaborative Culture: A supportive environment that ensures every voice is heard and valued.
• Exciting Location: The unique lifestyle and amenities of Las Vegas, Nevada.
• Hybrid Work Flexibility: Supports a healthy work-life balance.
• Competitive Pay: Compensation that reflects your skills and experience.

Key Responsibilities

• Comprehensive Bookkeeping: Manage bookkeeping tasks for multiple entities, ensuring accurate tracking of income, expenses, and financial transactions, including regular book reconciliations.
• Billing and Payments Preparation: Oversee billing processes, including recording bills, obtaining vendor information for payments, and preparing wire transfers.
• Inbox Management: Administer the billing inbox, processing incoming bills, categorizing, and storing them in designated digital folders, ensuring accurate uploads to QuickBooks Online.
• Digital File Management: Organize statements from checking and savings accounts, credit cards, brokerages, and PCAPs into designated digital folders for streamlined access and recordkeeping.
• Financial Reconciliations: Conduct reconciliations of inter-company loans and across entities.
• Tax Compliance: Prepare and file necessary tax forms, such as 1099s and 1042-S.
• Additional Responsibilities: Perform other duties as needed to support the financial operations of the organization.

Qualifications

• Education: Bachelor’s degree in accounting or finance, or equivalent experience.
• Professional Experience: Minimum 3 years of experience in a similar role.
• Software Proficiency: Proficiency in QuickBooks Online, Excel, and Microsoft Office Suite.
• Initiative and Resourcefulness: Ability to take initiative and be resourceful with limited supervision in a dynamic environment.
• Communication Skills: Excellent communication and interpersonal skills.