Bookkeeper/Office Manager

Interior Design South Inc.; Town of Florida (NY); On-site; USD 55,000 - 85,000; Full time

Job summary

Interior Design South Inc. in Delray Beach seeks an Office Manager & full-charge Bookkeeper to oversee daily office operations and bookkeeping using QuickBooks.

The role requires 5+ years in bookkeeping and office management, proficiency in Excel, Outlook, and Word, strong attention to detail, and confidentiality; you will support executives and prepare data for the CPA.

An ability to work independently and maintain records for multiple entities and investment properties is essential.

Qualifications

• Minimum 5 years of bookkeeping and office management experience.
• Light accounting experience, including account reconciliations, journal entries, and assisting with month-end close.
• Professional communication and interpersonal skills.

Responsibilities

• Manage daily office operations and administrative functions.
• Perform full-charge bookkeeping using QuickBooks.
• Process accounts payable and accounts receivable, estimates and purchase orders.
• Reconcile multiple bank and credit card accounts.
• Assist with monthly financial reporting and account reconciliations.
• Prepare financial information for the CPA.
• Client interactions and coordination with vendors, contractors, and service providers.
• Organize business records, contracts, and corporate and legal documents.
• Assist executives with scheduling, business support functions, and special projects.
• Help coordinate multiple business entities and investment properties.
• Maintain insurance policies, licenses, and renewal schedules.

Skills

QuickBooks

Excel

Outlook

Word

Organization

Confidentiality

Communication

Self-motivation

Independence

Job description

Job Description

We are a privately owned investment and professional services company in Delray Beach managing multiple businesses, investment properties, and professional service operations. We are seeking a dependable, highly organized, and detail-oriented Office Manager & full charge Bookkeeper to oversee our daily office operations and bookkeeping functions.

Responsibilities

• Manage daily office operations and administrative functions
• Perform full-charge bookkeeping using QuickBooks
• Process accounts payable and accounts receivable, estimates and purchase orders
• Reconcile multiple bank and credit card accounts
• Assist with monthly financial reporting and account reconciliations
• Prepare financial information for the company's CPA
• Client interactions and coordination with vendors, contractors, and service providers
• Organize business records, contracts, and corporate and legal documents
• Assist executives with scheduling, business support functions, and special projects
• Help coordinate multiple business entities and investment properties
• Maintain insurance policies, licenses, and renewal schedules

Qualifications

• Minimum 5 years of bookkeeping and office management experience
• Light accounting experience, including account reconciliations, journal entries, and assisting with month-end close
• Strong proficiency in QuickBooks (required) (desktop /online)
• Proficient in Microsoft Office, especially Excel, Outlook, and Word
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Professional communication and interpersonal skills
• Ability to maintain strict confidentiality
• Self-motivated and able to work independently
• Full background check and verified references required for engagement

Company Description

We are a privately owned and well-established investment and professional services company based in Delray Beach, Florida. Our organization manages a diverse portfolio of businesses, real estate investments, and professional service operations.
As a growing organization, we are committed to operational excellence, financial integrity, and long-term success. We are seeking someone who is organized, dependable, and enjoys being an integral part of a dynamic business. This is an opportunity to join a stable company that values initiative, professionalism, and long-term relationships with both employee and clients.